The Program Assistant IV is responsible for assisting in the administration of the district's financial business operations, ensuring prompt and accurate processing of invoices and revenues, as well as payments to vendors, in accordance with school board policy. The Program Assistant also contributes to the smooth flow of information and communications within the Accounts Payable team and the Finance Department.

Essential Job Functions:

• Provide daily financial software and process/procedure support for school and district bookkeepers to improve understanding and compliance with rules and processes.
• Approve invoices and expense claims in a timely manner according to prescribed rules, regulations, and deadlines, while ensuring compliance with purchasing and audit requirements.
• Troubleshoot and assist in resolving discrepancies/issues, communicating with bookkeepers and team members.
• Assist in the new vendor and vendor update process, which may include bookkeeper communication, vendor research, document preparation, and data entry verification.
• Additional responsibilities include cash deposit/EDI journal preparation, AP check/void check processing, and bond payments.
• Other duties may include sorting and distributing mail, end of year 1099 processing, purchasing card reconciliation, outstanding check resolution, and processing budget/expense transfers and other journal entries.
• Perform other duties assigned by Supervisor of Accounting and Audit.

Knowledge/Skills/Abilities:

• Familiarity with school finance regulations and policies.
• Knowledgeable of accounting terminology, methods and procedures.
• Demonstrated ability to prioritize and manage multiple tasks concurrently in a deadline driven environment.
• Experience working cooperatively and courteously with others in the school community to accomplish tasks.
• Ability to work independently with adherence to prescribed routines and practices.
• Skill in planning and carrying out multi-step processes in accordance with instructions and policies, as well as resolving issues and deviations.
• Ability to communicate orally and in writing with tact and diplomacy.
• Experienced in general office and accounting business practices, mathematics, punctuation, spelling, and record keeping methods.
• Skilled in the use of Munis ERP or similar financial accounting software.

Preferred Education/Experience:

• Bachelor's Degree in a Business related field, or equivalent knowledge and experience.
• 5 years experience in accounts payable, bookkeeping, or related field.