Did you know that our client has impacted the lives of thousands of people around the world through cutting-edge advancements in translational research, biomedical informatics, and data science applications? 
Join their vibrant team at the National Institutes of Health (NIH) National Institute of Allergy and Infectious Diseases (NIAID), Vaccine Research Center (VRC), Office of the Scientific Director (OSD).

With experts in biomedical science, software engineering, and program management, the company focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries.
They work with top research organizations and facilities in the country, including multiple institutes at the National Institutes of Health (NIH).

Role: Communications Coordinator / Project Manager 

Location: Bethesda MD

Objective: Coordinate all communications and engagement activities for the Vaccine Research Center (VRC) 
 

Requirements Bachelor’s degree, minimum of 1-3 years of general communications-related experience desired

 

Benefits We Offer:

• 100% Medical, Dental & Vision Coverage for Employees
• Paid Time Off and Paid Holidays
• 401K match up to 5%
• Educational Benefits for Career Growth
• Employee Referral Bonus
• Flexible Spending Accounts:
• Healthcare (FSA)
• Parking Reimbursement Account (PRK)
• Dependent Care Assistant Program (DCAP)
• Transportation Reimbursement Account (TRN

 

Responsibilities 

Serve as the point of contact for:

• All VRC tours, visits, and engagements – manage communications, logistics, and coordination, working with internal and external staff, offices, and divisions.
• Developing and managing VRC internal website (e.g., SharePoint) – gather content, help with structure/organization, draft non-technical documents, maintain content once site is established.

Track VRC engagements (e.g., congressional visits, meetings with industry partners, key scientific conferences):

• Maintain and update list and develop content to share with VRC leadership and senior staff for visibility.
• Maintain tracking systems cataloging VRC emails, social media posts, media requests, clearances, data calls, and related requests and inquiries.

Assist with

• Coordinating the production of print materials generated for multiple audiences and purposes; draft non-technical content, coordinate collection of content to be used Draft, copyedit, and circulate internal communications (e.g., all-staff emails).
• Drafting and copyediting VRC internal newsletter
• Communications team special projects (e.g., Annual Reports, Flip Cards, FOIA requests).

Monitor: 

• Internal survey/data collation tools (e.g., Microsoft Forms) used for VRC staff to submit questions/suggestions and provide updates to leadership
• Drafting responses and additional surveys.
• Field media requests; coordinate with VRC staff on availability and interest in participating, request clearance for VRC staff to participate through proper channels.
• VRC Communications inbox, respond to general requests from VRC staff
• And coordinate with Communications Team members on additional inquiries and requests.

Manage: 

• Internal clearance process for manuscript publications (coordinate initiating publication clearance requests, reviewing requests for completeness, routing for approvals, troubleshooting, and triaging questions from investigators).
• VRC email distribution lists to ensure lists remain current; respond to requests to add/remove members.

Coordinate: 

• And assist with special internal communications activities (e.g., employee engagement events and activities, staff celebrations, trainings, seminars, all hands meetings, retreats).
• With other Communications Team members on activities (e.g., coordinate review or drafting of scientific and technical communications items with other team members, assist with review process for clearance requests as needed, assist with editing and copyediting of various documents as needed).

Additional functions: 

• Develop and maintain SOPs for Communications Team activities/actions.
• Participate in regular and ad hoc Communications Team and other meetings.

 

Apply, send your information and resume as soon as you can.

A recruiter will reach out to you to talk about the process.

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment-based age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.