1 Office Admin/AP Clerk - Bilingual (FT) Job in Sacramento, CA
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Office Admin/AP Clerk - Bilingual (FT)
$41k-51k (estimate)
Full Time
4 Months Ago
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Spencer Building Maintenance is Hiring an Office Admin/AP Clerk - Bilingual (FT) Near Sacramento, CA
Office Admin/AP Clerk - Bilingual
(Administration)
Openings: 1 (Visible)
Reports To: Controller (Visible)
Interviewing Managers: Edith Valdez, Knox Capre
Overview:
Spencer Building Maintenance, Inc. is a leading provider of commercial custodial and building maintenance services throughout the greater Sacramento region, tending to millions of square feet of real estate with our crew of 350 . We exist to improve every environment we touch with our full-service approach to janitorial, floor maintenance, carpet cleaning, window cleaning, building repairs and more. We're humble, joyful professionals that have cleaned where people work since 1997.
Spencer Building Maintenance is an organization that runs on biblical principles and servant leadership. We are looking for a key individual who can contribute to the fulfillment of our Kingdom Purpose by managing and improving our accounting systems as processes. Spencer Building Maintenance is a 24-year-old firm with people who are dedicated to service, solutions and success for His glory. If you have the skills below, you may be the answer to our prayers:
Job Description
Office Admin/Accounts Payable Clerk – Bilingual
While the primary responsibility for this position is to maintain the Front Desk; person will be asked to support other departments in general admin functions (when needed)
Front desk duties:
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Offer guests and visitors refreshments such as water and coffee.
- Answer, screen and forward incoming phone calls.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
- Provide basic and accurate information in-person and via phone/email.
- Provide translation support (when needed).
- General office filing.
- Maintain and update record tracking documents (when needed).
- Receive, sort and distribute daily mail/deliveries.
- Deposit daily checks following company’s procedures, including updating Daily Cash.
- Order front office supplies and keep inventory of stock.
- Perform other clerical receptionist duties such as needed.
Accounts Payable:
- The AP Clerk facilitates payment to our vendors pursuant to the Vendors and Company’s contractual terms.
- The AP Clerk is to reconcile vendor statements to invoices received to insure proper accounting of all invoicing in the month of purchase.
- The AP Clerk manages all vendor files and systems, ensuring all necessary vendor information is collected to properly build and maintain a Vendor with in the Winteam system, paying particular attention to ensuring that all federal and state laws are followed.
- AP Clerk will assist with Corporate Services for any and all administrative functions deemed appropriate to AP position.
- Pay all invoicing weekly, ensuring that all viable discounts are taken. And any other duties as may be determined by the Bookkeeper and Corporate Services Manager.
- Prepare Weekly Check run for CEO signature and mailing.
- Update Daily Cash with Check run totals.
- Prepare 1099’s at year end.
- Follow Month End Close Checklist.
Additional Requirements:
- This position requires a high proficiency in MS Excel and an understanding of basic office equipment.
- A positive customer service demeanor and the ability to prioritize are required.
- The position requires accuracy and sharp attention to detail.
- Qualified persons will maintain a professional appearance, be motivated, and self-directed.
- Protects organization's value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
Benefits:
- Every employee chooses their career path with Spencer Building Maintenance. We promote from within, and like to reward hard-working determined employees with the opportunity for advancement.
- Salary and benefits vary depending on position.
- Compensation is competitive and includes paid holidays. Full time positions have medical insurance benefits.
Screening Requirements: Criminal Background Check.
Benefits:
- Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan.
Profile Type: Management
Candidate Cover Letter Required: No
Online Resume Builder Active: Yes
Position Classifications edit help
Site Name/Location: HG
Is this a new or replacement? Enter "New" or the name of the person being replaced: NEW
Job Specific Questions edit help:
- Do you speak Spanish?
- Are you able to perform the essential functions of the job for which you are applying?
- Describe your proficiency with Microsoft Excel:
Requirements edit help
Certification Required: No
Education Required: No
Details edit help
Compensation Option
Hourly
Minimum Hourly
$17.00
Maximum Hourly
$18.00
Minimum Bonus
$0.00
Maximum Bonus
$0.00
Average Hours Per Week
40
Eligible for Overtime
Yes
Eligible for Shift Differential
No
Relocation
Is not provided (Not Visible)
Travel
Is not required (Not Visible)
Work Schedule: Other - 8:00 am - 5:00 pm. (Visible)
Position Type: Full-Time.
Job Categories: Administrative/Clerical, Finance/Accounting.
Job Summary
JOB TYPE
Full Time
SALARY
$41k-51k (estimate)
POST DATE
01/04/2024
EXPIRATION DATE
04/29/2024
WEBSITE
spencerservices.com
HEADQUARTERS
SACRAMENTO, CA
SIZE
200 - 500
FOUNDED
1997
TYPE
Private
REVENUE
$10M - $50M
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