• Construction or Design Related Degree (BA/BSc) or a good tenure in a construction/design company.
• Procore knowledge and experience are a plus.
• 3 years experience in a construction or design environment as a Project Coordinator or Project Engineer role preferred.
• Building and Construction - Knowledge of materials, methods, and tools involved in the construction or repair of commercial projects, buildings, or other structures.
• The ability to accurately read, comprehend, and interpret construction drawings and specifications is of utmost importance.
• Great Communication Skills.
• Willingness to take on additional tasks.
• Be a self-starter.
• Ability to drive and push all involved parties forward toward project completion.
• Knowledge of Microsoft Project and/or Primavera.

• Project Manager(s) in the process of reviewing prospective change orders. Maintain the software that tracks approved change order requests for each project.
• Keep track of budget costs including buyout costs, contingency sums, and GMP changes.
• Assist the Senior Project Manager/Project Designer(s) when directed during the bid phase with bid invites, pre-bid meeting agenda, uploading files, phone calls, scan/save bid proposals/documents, and preparing bid tabulation sheets.
• Keep current on any changes in the building-connected software and set up training or implementation of changes upon approval of the Chief Estimator. Monitor all jobs currently bidding to see if bidding software is running smoothly.
• Tracking issuance and review of product and shop drawing submittals to ensure timely coordination between all parties involved in the review process.
• Coordination of Operation & Maintenance Manuals for incorporation of required information.
• Assist Estimator(s) with takeoff of materials for pricing as requested.
• Review the Subcontractor's initial submitted schedule of values to verify if work is broken down per trades and labor and materials.
• Prepares and maintains the Progress Schedule.
• Prepares and processes RFI's and submittals.
• Expedites Scheduled Shop Drawings and Shop Drawing Log.
• Maintain Company Reports (Weekly and Monthly).
• Prepare monthly Pay Applications, process, and approve bills and invoices. Maintain cash flow reports, and update cost reports.
• Prepares change orders for all Client changes. Represents the company as the liaison between the Client and the Architect.
• Notify the Client and Architect of all potential time delays, changes, payments, and labor disputes.
• Maintain safety control.
• Administer the Client and Subcontractor contracts.
• Expedite material deliveries and labor to the project. Maintain delivery schedules for all materials and equipment.
• Create and maintain subcontractor start-up, product data, shop drawings, and submittals as required per contract documents. Maintain tracking daily to ensure each element is issued and reviewed on time.
• Send notices daily or weekly to vendors/ subs/ project managers, architects, or engineers needing to submit or review information.
• Send submittals to the project coordinator that need to be incorporated into the Operation & Maintenance manuals.
• Attend construction and design meetings as requested. Record and publish meeting minutes.
• Assist Project Management with schedule updates, postings, and distribution.
• Prepare contracts and scopes of work under the direction of the Project Management.
• Assist Project Management with the preparation and submission of budget estimates.
• Assist Project Management with planning, organizing, and coordinating construction activities.
• Obtain all necessary permits and licenses.
• Manage the maintenance of process and cost-tracking reports.
• Requisition supplies and materials to complete construction projects.
• Coordinate the submittal and RFI process.
• Manage and maintain current drawing and specification logs.
• Assist Project Manager(s) and/or Field Personnel in investigating damage, accidents, or delays at construction sites, to ensure that proper procedures are being carried out.
• Coordinate and review monthly Subcontractor's Pay Applications and submit them to Project Management for approval.
• Coordinate, review, and submit Owner monthly billings for payment.
• Order temporary construction equipment and materials such as job site trailers, temporary sanitary facilities, electric meters, project signage, Federal/State required signage, etc.
• Enforce quality adherence constantly in each project to establish and maintain high-quality standards.
• Maintain and support a positive attitude towards work which further promotes a strong team environment.
• Excellent written and verbal communication skills to be utilized when communicating with diverse project teams.
• Strong organizational skills including attention to detail and multi-tasking, while understanding time-sensitive issues.
• Must be able to work collaboratively for multiple Project Managers concurrently, along with Architectural firms, Clients, and numerous Vendors.
• Employees must be energetic, flexible, and motivated self-starters who are ready to work with a dynamic and growing team.
• Ability to work in a fast-paced environment and handle stressful situations.
• Ability to understand project processes and standard progression for construction projects (i.e. document control).
• Standard knowledge of elementary project estimating procedures.
• Positive projection and maintenance of a professional image always.
• Ability to resolve disputes quickly, effectively, and to the satisfaction of all parties involved.
• Willingness to learn and progressively take on new roles and responsibilities relative to both project management and field operations.
• Encourages, fosters, and promotes effective time management for all daily activities to produce quality results.
• Prepare subcontractor change orders.
• Prepare all necessary correspondence to all subcontractors, Clients, and architects.
• Schedule and hold weekly job site meetings with all subcontractors, Clients, and architects.
• Maintain project budget and cost control.
• Maintains organization of the project job site office and site.
• Maintains quality control, production control, and job site administration.
• Maintain job site files.
• Maintain contract documents and keep up-to-date as-built drawings.
• Prepare monthly cost reports and coordinate projections with the superintendent.
• Submit weekly labor reports.
• Keep Management advised of all potential issues or problems.
• Complete any other duties assigned by management.

• Must be able to work independently with minimal supervision and to meet multiple deadlines.
• Strong work ethic

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