Position Overview:

The Finance Analyst and Contract Administrator works closely with the Events and Exhibit teams to provide finance management for end-to-end project life cycle including: initial financial process analysis, scope of work creation, purchase to payment support, accounts receivable analysis, audit support, final project reconciliation support including financial reporting. The Finance Analyst and Contract Administrator will maintain documentation and records proficiently to ensure correctness and promptness of deliverables.

Responsibilities:

• Serve as the point of contact for client on procurement and contracts/funding through regular communications with client and internal teams.
• Create and manage client SOWs/COs for contracts <$250,000 including, but not limited to, reviewing milestone trackers for accuracy, transferring data to contracts with details, submitting contracts to client for approvals, and responding to contract inquiries.
• Maintain activity tracker for SOW/COs throughout the life cycle.
• Submit all client invoices with accuracy, request revisions as needed, and manage inquiries or rejections notices from client.
• Open and manage jobs/POs with accuracy in required software programs.
• Update master tracker with new contracts and invoice data.
• Assist team with job closing and credit/debit memos.
• Manage accounts receivables for client brands including following up on past due invoices and research and resolve complex unpaid balance issues and credit balance issues.
• Assist with audit requests.
• Other duties as assigned.

Qualifications:

• Bachelor’s degree or equivalent experience
• Minimum of 2 years’ experience in a finance coordinator/staff accountant role
• Exceptional budget management, negotiation, and organizational skills

• Proficiency in Excel and Google Sheets data organization and formulas
• Basic knowledge of MS Analyzer or Dynamics is considered a plus
• Previous experience in the exhibit and event industry is considered a plus
• Ability to communicate clearly (verbal and written)
• Quick intellect and demonstrated ability to produce quality and accurate work under tight deadlines
• Ability to prioritize, problem solve and multi-task
• Strong attention to detail
• Strong analytical skills

• Positive attitude and team player
• Ability to work in a fast-paced, deadline driven environment

Company Overview:

Sparks is a live digital brand experience agency. We specialize in creating connection–-real human connection–-onsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust-and we do it all over the world.

We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can–and we welcome your ideas to do so.

Think you’ve got what it takes to hang with us?

We’ve built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people. Yes, we work hard. But we also make it a point to have fun. And we find our people work that much harder when work doesn’t feel so much like, well, work. If you share our mindset, we should chat.

We’ve always got our eyes peeled for smart, hungry people who think that what we do isn’t so much a job as it is a way of life. And while any company can supply stuff like benefits (and, of course we do too!) our greatest benefit comes from the amazing people you’ll interact with daily, who will challenge and push you to think harder, be more creative and love what you do.

Sparks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.