Position Overview:

The Accounts Receivable Coordinator is integral in supporting the financial aspects related to the Spark's services, particularly around the cash cycle. This position requires a meticulous, organized individual with excellent communication and financial skills. The incumbent is responsible for maintaining and monitoring/reconciling accounting transactions related to Accounts Receivable and Revenue. This includes aging analysis, recording payments, and ensuring timely collection of revenues. The role requires close collaboration with the Account Management, Event planning, and the cost accounting departments to ensure accurate billing and customer satisfaction.

Responsibilities:

• Provide daily updates on bank cash
• Payment Processing: Process payments received from clients, record them in the financial system, and reconcile any discrepancies between invoiced amounts and payments.
• Collections: Actively follow up on outstanding invoices and communicate with clients regarding overdue payments, employing tact and professionalism to ensure prompt payment while maintaining positive relationships.
• Reporting: Prepare regular reports on accounts receivable status, including aging reports, and provide insights into cash flow projections based on outstanding receivables.
• Client Communication: Serve as a primary point of contact for clients regarding billing and payment inquiries. Resolve any issues or disputes related to billing in a timely and effective manner.
• Internal Collaboration: Work closely with the sales and event teams to ensure billing accuracy and address any issues related to client contracts or event execution that may impact invoicing.
• Compliance and Controls: Maintain accurate and organized financial records in compliance with company policies and accounting principles. Assist in audits and financial reviews as required.

Qualifications:

• College degree in accounting, finance or general business, may be substituted with successful track record of at least 5 years directly related work experience.
• Credit and collection experience on commercial accounts, including strategic corporate accounts.
• Knowledge of performance data calculations like DSO, DBT, loss ratio, past due percentages. Ability to calculate turnover and percentages.
• Knowledge of payment methods, banking systems and cash application.
• Thorough understanding of accounts receivable related accounting, co-relations with revenue and cash-flow.
• Excellent verbal and written communication skills with all levels of customer contacts, sales personnel, internal accounting department. A high degree of diplomacy, detail orientation and accuracy are required in daily work and interaction.
• Assertive self starter and quick learner with ability to work independently.
• Experience in Microsoft Excel, Word. Working knowledge of Power Point, Adobe Acrobat
• At least five years’ experience with ERP systems like: Salesforce, NS Oracle, Concur, Timekeeper and similar.

Company Overview:

Sparks is a live digital brand experience agency. We specialize in creating connection–-real human connection–-onsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust-and we do it all over the world.

We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can–and we welcome your ideas to do so.

Think you’ve got what it takes to hang with us?

We’ve built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people. Yes, we work hard. But we also make it a point to have fun. And we find our people work that much harder when work doesn’t feel so much like, well, work. If you share our mindset, we should chat.

We’ve always got our eyes peeled for smart, hungry people who think that what we do isn’t so much a job as it is a way of life. And while any company can supply stuff like benefits (and, of course we do too!) our greatest benefit comes from the amazing people you’ll interact with daily, who will challenge and push you to think harder, be more creative and love what you do.

Sparks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.