Illinois Residency Requirement: This position requires current Illinois residency to apply.

The John Martinson Honors Program (JMHP) is currently seeking qualified candidates to fill the position of Office Manager.

Honors at SIUE is the recent recipient of a significant gift from SIUE alumnus John Martinson to expand the services and education provided to high-performing and curious SIUE students. The Office Manager will be the first full-time administrative assistance the program has received since its creation, and will play a key role in the development, success, and promotion of the JMHP.

• Oversee and maintain the program’s operating budget and financial services, including budget tracking, financial reporting, purchasing, and inventory management. The Office Manager will represent the director at financial management and human resources meetings.

• Create and oversee honors projects planning by developing appropriate resources, documentation, and operating procedures to ensure effective and efficient implementation of honors priorities.

• Coordinate the administrative aspects of curriculum management, by coordinating course scheduling, data entry, class changes, faculty contracts, book orders, evaluations, etc. The Office Manager is responsible for the record-keeping required for assessment and compliance.

• Manages the electronic and in-person “front of house” operations of the program, including often serving as the front-line/first introduction to honors. The Office Manager will supervise student workers and coordinate all activities for visitors to the honors office spaces.

• The Office Manager also serves as the direct support for the Director of the John Martinson Honors Program, and will assist with scheduling, calendar management, and other related activities.

This position requires the ability to make independent decisions following established college and/or divisional protocols and policies, excellent communication skills, initiative and organization to manage office activities and staff.

The position also requires proficiency in working with various computer software systems and precision in data entry and management for data analytics and reporting purposes. High level of accuracy is required for all tasks, including budgets, record management, report preparation, and distribution of materials.

Finally, the Office Manager will demonstrate a commitment to inclusive excellence, as articulated and embraced by SIUE and the JMHP. Students in honors not only represent every academic unit on campus. They embody a rich diversity of identifies and experiences, including racial and ethnic diversity, international students, neurodivergent students, a wide expression of gender identity and sexual orientation, as well as differences in approach to belief, intellectual expression, and expectations from education. The Office Manager will contribute to a program that strives to be an inclusive, anti-racist, and equity-minded part of the campus ecosystem.

Benefits Package

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at percentage of appointment) including:

• University tuition waivers (full-time receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits

How to Apply!

***Civil Service positions do not require an exam unless stated otherwise***

Below the description, click “Apply for Position”. If you have not applied with a role with us previously, please register for a Hire Touch account. Complete the forms that are attached to the position. Refresh browser if documents do not load.

Civil Service Application Tips:

• In order to qualify for the role, it is important that your complete and detailed employment history is included on the Civil Service application. Please be detailed in “Specific Duties Performed” Example: Instead of listing “general office duties”, state specific equipment used, tasks performed, software, etc.

• Many of our positions can use your education and courses as experience, please upload all of your transcripts (can be unofficial). You can always log back in and upload before the job closes.

-If you are unsure of what the minimum qualifications mean; you can review them on the State Universities Civil Service System at https://sucss.illinois.gov/pages/classspec/default.aspx - If you need clarification on which classification, please reach out to Human Resources at 618-650-2190

• Applicants qualifying for veteran’s preference must submit a copy of form DD214 at the time of application.

For more on our Statement of Diversity, visit SIUE Mission, Goals and Plans

• Bachelor’s Degree in any field

• Proven organizational and leadership skills
• Demonstrated commitment to customer service.
• Excellent communication and collaboration skills
• Proficiency in MS Office Suite
• 3 years of professional experience in planning and management
• Project management certification
• Experience extracting data from student enterprise system, CRM or technology systems
• Experience and knowledge of higher education or nonprofit administrative practices