• Develop budget estimates, monitor, reconcile, initiate and control budget expenditures for Athletics.
• Prepare monthly budget status reports and inform the Director and Assistant Director of Athletics, and budget recipients regarding budget status and advise of areas of concern. Initiate corrective action as needed.
• Reconcile and monitor Athletics budgets applying appropriate coding.
• Create and maintain spreadsheets and databases, e.g. inventory and budgets.
• Monitor budget statements to track expenditures and reconcile discrepancies.
• Monitor, reconcile, and manage check-out and expenditure reporting processes for Athletics procurement cards (P-Cards).
• Provide fiscal support to Athletics budget recipients regarding student travel, contingency fund proposals, and Athletics purchases.
• Prepare and review purchasing and other financial documents for accuracy.
• Collect, record, and deposit revenue for Athletics budgets.
• Provide fiscal and clerical support to the annual Athletics budget development process.
• Ensure payments are made to third party vendors to include preparing purchase requests, monitor invoices, communication, and payments.
• Will prepare, track and reconcile Athletics budgets, P-Card logs and reconcile all fiscal accounts.

• Provide administrative support to the Director and Assistant Director of Athletics; including schedule meetings, calendar management, travel arrangements, purchasing, contracts, and reimbursements.
• Provide clerical support to the Director and Assistant Director of Athletics. This includes, but is not limited to: creating forms; sending mailings; reserving space for workshops and events; verifying accuracy of documents turned in by students; and other clerical duties as needed.
• Prepare, proof, and edit reports, correspondence, contracts and other documents as requested. Maintain accurate and organized filing systems and ensure filing is up to date.
• Initiate supply orders and purchase orders; create purchase requisitions.
• Works with other college units such as Purchasing, Facilities, and Information Technology to ensure accurate and timely procurement of materials and services.
• Record, distribute, and maintain meeting minutes for program committees and other meetings as requested.
• Utilize Microsoft Office Suite to create documents and presentations.
• Gather and assist Director and Assistant Director with appropriate data and information for college and Northwest Athletic Conference reports, forms, and other documents. 
• Coordinate all travel arrangements for Athletics.

• Respond appropriately and timely to inquiries regarding fiscal processes, purchasing, and services provided by the Athletics department.
• Will serve as back up support staff to the front desk when needed.
• Provide guidance and support the work of Athletics student employees.
• Serve on college committees and external committees as requested.
• Assist faculty, students and others and make appropriate referrals as necessary.
• Assist with all Athletics events and activities when needed; may include some evenings and weekends.

• High school graduation or equivalent AND three years of fiscal experience OR equivalent education/experience.

• Strong organizational skills, ability to work independently and prioritize multiple tasks, maintain confidentiality and accommodate numerous interruptions.
• High degree of accuracy and attention to detail.
• Excellent communication skills and the ability to work well with others and function as a team member.
• Ability to build and maintain positive relationships with faculty, staff, and students in a professional, courteous manner. 
• Advanced knowledge of computers and software applications, specifically MS Office suite: Word, Outlook, Excel, PowerPoint, and Access.
• Commitment to a working environment that values a diverse academic environment, inclusive of students, faculty, and staff of diverse cultural, socioeconomic, and educational backgrounds.
• Demonstrate commitment to the college's diversity goals.

Applications must be completed online and include the following attachments:

1. Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting. 
2. Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.