Description

The HR & Payroll Coordinator position manages various aspects of the HR and Payroll processes at Soapy Joe’s. The primary objective of this role is to assist in ensuring accurate and timely processing of employee timecards, payroll, and accurate management of employee files. The coordinator provides administrative and organizational support to multiple functions within HR including payroll, training, benefits, employee relations and employee engagement. The goal of this position is to create an efficient and streamlined HR and payroll process, while ensuring employee satisfaction and compliance with company policies and legal requirements. 

KEY RESPONSIBILITIES

Timekeeping and Payroll 

• Maintain and audit data in HR & Payroll databases. This includes running reports; analyzing data; reporting on errors; and making corrections based on audits. 
• Verify timecard entries and ensure compliance with company polices. Identify errors on employee timecards including but not limited to punch corrections, no pay reporting, timecard approvals, attendance points, etc. 
• Forward Wage Garnishments to HRIS system to process.
• Gather mail and forward to Payroll Manager. 
• Collaborate with outside departments within the company to ensure best practices are being followed with daily/weekly/per pay period timecard approval tasks.
• Maintain accuracy tracking on payroll packets each pay period. This requires collaborating with each manager and team to ensure payroll is on time and accurate.
• Support the payroll close with reporting analysis and tracking. 
• Respond to employee inquiries regarding payroll matters.
• Print / prepare / ship termination packets and checks. Issue termination checks when Payroll Manager is out of office.
• Manage time clock ordering, installation and troubleshooting for all locations, by partnering with IT vendor as needed.

Human Resources 

• Manage HR invoicing and credit card reconciliation 
• Process uniform inventory, invoicing, and order management
• Process new hire IT forms for the corporate office new hires and partner with office coordinator to ensure all physical technology requirements are met (screens, keyboards, laptops, etc.). 
• Report monthly birthdays and anniversaries to individual locations 
• Employee file management, audits, and compliance. Audit onboarding documentation and compare it to HRIS system to ensure accuracy and compliance. 
• Create and maintain system documentation and make recommendations for improving functioning HR and Payroll system.
• Assist in preparing HR/Payroll records for subpoenas received.
• Provide support to HR Manager for administrative tasks surrounding safety, NSO needs, workers compensation and benefits.
• Collaborate with HR team to provide a bi-weekly update to the field management team on HR tasks, follow up items and past due items. 
• Process Employment Verifications. 
• Maintain inventory of HR recognition supplies and items 
• Be a champion for culture and values through event participation; field team engagement initiatives and home office team building events 

Requirements

• 3 years’ experience in HR and/or Payroll administration.
• Strong analytical skills, critical thinking, and problem-solving skills to evaluate data and make effective decisions.
• Ability to follow up and keep track of multiple tasks in progress.
• Experience with Paylocity and/or UKG preferred.
• Experience supporting payroll implementations.
• Proficient in Microsoft Excel with ability to do pivot tables and v-lookups preferred.
• Proven track record of being able to manage and analyze data to track KPI’s, metrics, and results. 
• Effective communication skills and ability to partner with multiple departments and lead without authority. 
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• A high level of confidentiality and accuracy is essential for success in this position. 
• In office position hours Monday – Friday 8 am to 4:30 pm.