VISION, MISSION, & VALUES:
Every employee of SIHF Healthcare is expected to uphold our vision, mission, and values. Our actions will reflect our values of Compassion, Diversity/Inclusivity, Excellence, Integrity, Respect and Stewardship creating a culture in which all individuals are treated with dignity and respect. This will result in our vision of an “Enriched health and life in a just society” through the fulfillment of our mission to build partnerships, develop safe and affordable housing, community engagement in building trust and solutions, foster economic development, provide access to comprehensive health care services, and reduce disparities.
CUSTOMER SERVICE COMPLIANCE STATEMENT:
Treat every person with dignity, respect and kindness by listening with your full attention, address questions/concerns immediately, and accepting responsibility to follow through by always doing what you say you will do. You support our customers, and your team, by being patient, understanding and positive, knowing that you are SIHF Healthcare to those we serve.
POSITION DESCRIPTION:
The Corporate Payroll Specialist assists in maintaining the confidential employee payroll records and enforcing the pre-established guidelines for Touchette Regional Hospital (TRH) and Southern Illinois Healthcare Foundations (SIHF). Processing payroll for TRH/SIHF using Time and Attendance software thru ADP. Assist with the necessary reports and figures to book the bi-weekly payroll. Balance and submit the 401-K/457B contributions and match to Principal using their Web Product. Upload and pay Flex Spending accounts each pay period using their Web
Product as well as HSA accounts. Help ensure payroll is implemented accurately and timely. Maintain all bi-weekly, quarter-to-date and year-to-date reports.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Complete input for PTO/Sick accruals. Enter proper Policy and Assignments for each new employee according to their classification. Verify employee flow to 401k and updated Emails.
2. Process any terminations sent by HR department. Make sure to payout any necessary PTO. Print and review timesheets, bi-weekly, making any necessary changes due to insufficient accrual balances, violation of policy, holiday pay differential, special pay, notification from manager after payroll cut off, missing clock in/out, etc.
3. Enter the manual checks for update of employee earnings. Enter any special payments such as CME, sign-on bonuses, production bonuses, retro pay, perfect attendance, deduction refunds, etc. TRH has cafeteria charges that need to be entered and withheld; this information is provided to payroll by the dietary department.
4. Transfer the timekeeping data into the payroll system for processing. Verify batch totals are correct based on timekeeping reports.
5. Generate reports and spot check for accuracy. Provide reports for gross payroll, net cash, State and Federal taxes, etc.
6. 401K/457B Contributions: Creates a report, by individual, on contributions and match. Verify deductions and match flowed over properly and process payment. On 457B you will need to upload a report separately and pay appropriately.
7. FSA/HSA report and process payments: Reports will need to be uploaded and paid according to deductions and balanced to payroll summary/registers.
8. Custom Reports: Run each payroll custom reports for PTO/VAC liability, sick liability, general ledger, hours and earnings, etc. and place them on the appropriate drive for further use by the director, auditor, etc. Create and distribute bi-weekly reports such as allocations, FTE, bonus, etc. to the appropriate person. Work with ADP on any reports needed by appropriate department.
9. TRH Check Requests: Check requests are written up the week after payroll to pay vendors that are not disbursed by ADP, such as the Union, Third Party Insurance companies.
10.TRH Journal Entry: Create a journal entry once a month for the director of all money that needs to be re-classed from a withholding account and credited to the gift shop, hospital, etc.
11. Distribute W-2’s prior to IRS deadline. Maintain all payroll reporting records, Master Control, Payroll Register, Accrual Reports, etc.
12. Review the accruals for each employee based on and at the time of their anniversary date. Complete the required annual training in a timely manner. Review HR data entry entered into ADP for accuracy as well as own input.
13. Continually work on streamlining procedures. Work closely with ADP to keep system updated for our needs.
14. Work with managers and employee to streamline processing of pay and hours through ADP.
KNOWLEDGE, SKILLS, ABILITIES:
1. Ability to work independently with little supervision and manage time efficiently.
2. Understanding of the highly sensitive information involved and the ability to maintain confidentiality.
3. Strong verbal and written communication skills. Working knowledge of MS Word and Excel Software.
4. Strong verbal, written communication skills, and good organizational skills.
EDUCATION AND EXPERIENCE:
Two to five years (2-5) of job-related experience. A high school diploma or equivalent is required. An associate degree is preferred along with ADP experience.
COMPLIANCE STATEMENT:
Abide by the requirements of the Compliance Program and all applicable State and Federal laws.
MEDICAL HOME STATEMENT:
Be aware of the expectations of the Patient-Centered Medical Home Model and complete relevant duties within scope as part of this team-based approach to care.
PHYSICAL DEMANDS:
Light physical activity performing non-strenuous daily activities of an administrative nature. Will occasionally need to lift/carry medical records weighing up to ten pounds.
WORK SCHEDULE
Normal work hours for this position are Monday through Friday dayshift, unless otherwise specified by management staff.