We are looking for a Purchasing Administrative Coordinator to join our team, tasked with placing purchase orders and coordinating the distribution of materials, equipment, and supplies to all departments within the Sisters of Charity. The role requires strong organizational skills, attention to detail, procurement of supplies, overseeing material receipt and storage, and managing all aspects of the work order process.

Job Description

• Receive and review purchase requisitions for accuracy and completeness, including required approvals.
• Evaluate vendor terms, pricing and delivery options. Assure on-time delivery, expedite as necessary, and avoid unnecessary shipping charges.
• Assure accurate purchase order prices and comply with bidding policies.
• Resolve discrepancies, invoice and receiving issues.
• Research to identify new material and service sources.
• Coordinate returns.
• Participate in physical inventory counts and run month reports.
• Maintain master requisition forms for departmental orders of inventory forms.
• Monitor the work request phone line, enter information in work order system and distribute work orders.
• Generate monthly preventative maintenance work orders and distribute to plant operations.
• In charge of issuing and collecting badges to vendors and contractors.
• Operate material handling equipment and a light truck/van/car throughout the Tri-State for pickup, delivery and return of goods.
• Receive, stock, and deliver all inventory and individual purchases.
• Process transactions in timely manner including data entry, filing and record retention.
• Coordinate shipping packages through UPS and FedEx and assist with distribution of mail.
• Coordinate storage, inspection, and repair of maintenance equipment, including power and hand tools.
• Coordinate recycling of miscellaneous electronics. Support other campus recycling efforts in alignment with the Sisters of Charity mission.

Requirements:

• Proficient in Windows-based applications including Excel, Word and Outlook.
• Demonstrated ability to exercise discretion and integrity with confidential information.
• Excellent communication and organizational skills
• Able to negotiate vendor terms, including price and delivery.
• Able to collaborate effectively within a team, manage multiple projects, deliver excellent customer service, and demonstrate independent decision-making and sound judgment.
• Proficient in the English language.
• Able to adapt to change and learn new tasks or systems.
• Able to drive a light truck/van.
• Associate degree in supply chain management, a related field or equivalent experience
• A valid Ohio driver's license, proof of insurability, and safe driving record.

Preferred:

• Bachelor’s Degree in Logistical or related field
• Knowledge of healthcare maintenance supplies, equipment, and terminology.
• 5 years supply chain experience in a healthcare environment.