We are seeking an Executive Assistant and Office Manager whose middle name is “Organization.” This person will play a pivotal role in managing the daily operations, scheduling, and communications of the CEO and key members of the leadership team. From ordering supplies to organizing fun events, this person will also oversee many aspects of our office to keep our ship pointed in the right direction.

Our ideal candidate exemplifies getting things done and is efficient and reliable. This person also needs to have excellent written and verbal communication skills. You’ll be successful in this role if you can help our CEO and leadership team effectively manage ShopJimmy, while also improving many aspects of our office life and culture.

When (not if) this person crushes this role, there are many opportunities for growth. We’re just at the starting line. Are you ready to kickstart your career?

Key Responsibilities

• Provide comprehensive administrative support to the CEO and leadership team, ensuring efficient day-to-day operation of the office.
• Manage calendars, coordinate meetings, and handle travel arrangements, including accommodations and itineraries for trade shows and other business trips.
• Assist with project management tasks, including planning, tracking progress, and ensuring deadlines are met. Experience in project management is a plus, but not a requirement.
• Accompany leaders to meetings and record any notes and action items (a great way to learn on the job!).
• Develop and maintain organized filing systems, both digital and physical, to ensure easy access to important documents and information.
• Prepare and edit correspondence, reports, presentations, and spreadsheets. Experience with Microsoft Excel is required; however, advanced skills are not mandatory as training can be provided.
• Handle sensitive and proprietary information in a confidential manner.
• Organize team communications and plan events, both internally and offsite.
• Order office supplies and various equipment, as needed.
• Serve as a liaison between the CEO, leadership team, employees, and external partners, maintaining a professional and courteous demeanor in all interactions.
• Contribute to team efforts by accomplishing related tasks as needed, demonstrating flexibility and a willingness to take on new challenges.

Qualifications

• Proven experience as an administrative assistant or in a similar role. Experience in a fast-paced, dynamic environment is preferred.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Advanced computer skills and proficiency in Microsoft Office Suite, with a willingness to learn and enhance Excel skills.
• Ability to work independently and as part of a team, with a proactive approach to problem-solving.

What We Offer

We could ramble about our awards and growth and cool culture, but bragging isn't really in our business model. If you're like most people, you want to know more about the tangible benefits of working at ShopJimmy. We offer…

• Very competitive compensation and benefits
• Medical and dental insurance
• Paid time off
• 401k matching
• A fun, challenging, award-winning work environment
• No red tape or corporate nonsense
• A chance to grow your professional skills and experience in a growing company

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Burnsville, MN: Relocate before starting work (Required)

Work Location: In person