General Summary:

Under general direction, manages and directs the day-to-day administration and scheduling for vehicle maintenance requests.. Administers and coordinates the bi-annual inspection of all ADA equipment and annual COMAR inspections for MDOT/DOT compliance. Maintains files/reports for preventative maintenance and inspection of fleet vehicles, including management of MVA records and documentation. Manages and maintains department financial bookkeeping, including processing purchase orders, project quotes, service agreements, contracts, and invoices for all Sheppard Pratt Fleet.

Knowledge, Skills, and Abilities Required:

• Work requires strong oral and written communication skills, the ability to maintain accurate bookkeeping and budget records, and proficiency with computer software (Excel, Outlook, PowerPoint) – acquired through high school and six to twelve months of additional secretarial/computer software/bookkeeping course work.
• Work requires knowledge of work performed in various trade shops sufficient to analyze and prioritize work orders and resources; to estimate time lines and costs of projects; and effectively administer schedules and management information systems for a large department – acquired in three to five years of related experience.
• Work requires analytical ability in order to estimate time and cost requirements; assign priorities; assist in preparation of department budget by pulling prior years’ expenses; prepare purchase orders, and read and interpret outside vendor shop’s PM concerns.
• Work requires keeping track of all vehicle registrations, VIEP and other MVA related requirements updated.
• Work requires interpersonal skills sufficient to assign work orders to trade supervisors, convey assignments to contractors, and explain Departmental and Hospital policies and procedures to internal staff and external contractors in difficult situations (51-80% of work time).
• Work requires problem-solving skills sufficient to effectively coordinate, schedule, and supervise trades and services within established policies, practices, and standards; provide prompt coordination of response to emergencies; and exercise good judgment on daily work processes and department administration.
• Work creating reports from the Computerized Maintenance Management Information System (CMMS) and maintaining data requires concentration, attention to detail and adherence to important deadlines, which very frequently (51-80% of work time) produces a high level of mental/visual fatigue.
• Work requires talking, hearing, mid-range vision, and field of vision.
• Operating company vehicles.