Purpose:

Founded in 1858, Shattuck-St. Mary’s School (SSM) is an Episcopal, co-educational, college preparatory, independent boarding/day school serving 400 students in grades 6th-postgraduate from 42 states and 17 countries. Set on a beautiful 250-acre campus south of Minneapolis/St. Paul in Minnesota, SSM offers a mix of traditional and progressive education, combining classroom and online learning to best prepare students for college and beyond. By cultivating creative and independent thinking, SSM fosters the transformation of its students to become citizens of integrity for an ever-changing world.

Shattuck-St. Mary’s School is searching for a full-time Middle School Administrative Assistant. This person will provide a wide range of administrative support to the Associate Head of School for Academics, the Middle School Director, and the Middle School Program. The Middle School at Shattuck-St. Mary’s enrolls over one hundred students each year in grades 6-9; most of these students are boarding students. This position is a year-round position, with some duty modification during the summer.

We are looking for a friendly, go-getter who enjoys working with middle school aged students and is comfortable with a fast paced, dynamic school environment.

Responsibilities:

• Staff the Middle School Office from 7:30 am to 4:30 pm daily during the school year.
• Manage schedules and support for Associate Head of School for Academics and Middle School Director.
• Handle administrative tasks like document review, agenda preparation, and letter coordination.
• Maintain school building; liaise with transportation, facilities, food services, and technology; support cleaning services team by tidying of common areas when necessary.
• Maintain relevant data and information (e.g., budgets, credit cards, attendance, disciplinary records).
• Welcome, check-in, and direct guests.
• Assist middle school faculty, families, and students with information.
• Sort mail and packages properly.
• Manage supplies and storage for the Middle School; maintain outdoor and indoor play equipment and games.
• Cover study halls, substitute teach, and proctor exams as needed.
• Collaborate with the Registrar to schedule Middle School Students (grades 6-9).
• Oversee other projects and duties as directed by Associate Head of School for Academics and Middle School Director.

Necessary Skills:

• Excellent written and verbal communication skills.
• Experience with Google Suite, Microsoft PowerPoint, Word, Excel, and Learning Management Systems.
• Exceptional time-management, planning, and administrative skills.
• Ability to organize and prioritize workload.
• Ability to troubleshoot and problem-solve.

Qualifications:

• Four-year college degree
• Previous office management experience preferred

Email cover letter and resume to hr@s-sm.org. Application materials will be reviewed as they are received and continue until the position is filled.