OVERVIEW:
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average $393,000 vs. California state average of $770,000).
Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.
Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.
Classified positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our classified staff engage with a diverse employee and student populations, facilitating equitable outcomes for all by implementing and supporting our various employment and academic programs. As a classified staff member at Shasta College, you will join a vibrant community of professionals and educators working together to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career in classified service at Shasta College offers a highly rewarding and enriching employment experience.
DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
Performs a wide variety of highly responsible technical duties and advanced administrative and office support functions. Supports operations, programs, and procedures, in the District; Employees in this classification may direct, oversee, coordinate, and review the work of student assistants and other office support staff. This job class requires the use of initiative, organizational and problem-solving skills, independent judgment in the organization, coordination, and processing of work and information through assigned office. This is a senior office professional position requiring a thorough knowledge of District policies, procedures, and regulations as applied to a specific area of assignment. This job class functions primarily as the liaison between internal and external stakeholders.
CLASSIFICATION:Range 37 on the current Classified Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.
SUPERVISOR:Associate Superintendent or designee
BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP).Employees have the option to contribute to:

• Health Savings Account (HSA)
• 403(b) and 457 Retirement Plans
• Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts

In addition, employees have the option to purchase:

• Disability Income Insurance
• Cancer Insurance
• Life Insurance
• Accident Only Insurance
• Critical Illness Insurance

For more information regarding Employment and Benefit Policies, please view the Classified Employee Collective Bargaining Agreement.
Typical Duties, Knowledge and Ability
This role presupposes duties of Administrative Professional I and Administrative II position descriptions and includes:
Essential Functions:

• Performs advanced level administrative professional duties, and office support functions to assist in the processing and completion of administrative operations.
• Receives, gathers, and prepares information and materials.
• Performs varied and responsible administrative duties to assist in the coordination and processing of routine administrative operations.
• Prepares a wide variety of material such as interoffice communications, promotional materials, brochures, requisitions, forms, letters, reports, statistics, special projects, instructional materials, specifications, etc. from rough draft or verbal instructions and independently composes correspondence.
• Keeps computerized records of expenditures maintaining and monitoring office and special programs, budget accounts, records, and running balances, performing necessary arithmetical computations.
• Maintains and monitors budgetary records and departmental/office personnel records; orders supplies and processes purchase orders, as needed.
• Acts as an information source regarding operational policies, procedures, and requirements; receiving and interviewing callers and providing information where judgment, knowledge, and interpretation of established procedures/policies are required.
• Arranges, attends, and schedules a variety of meetings, notifying participants, confirming dates and times, reserving meeting sites, and preparing needed materials.
• Develops professional meeting materials with direction from administrator(s) such as slides and handouts.
• Plans, coordinates, and executes logistics for functions and events including logistics for network offerings, sourcing venues, finalizing menus and audio/visual needs with venues, gathering materials.
• Attends meetings, takes minutes, transcribes, and distributes minutes to appropriate staff/personnel; follows up on minutes of meetings as required.
• Maintains accurate and detailed calendar of events, deadlines, and schedules as they relate to assigned program(s) and services.
• Compiles and updates a variety of reports and information for government agencies and other entities as requested.
• Establishes and maintains recordkeeping and filing systems; maintains the security of confidential files and documents; maintains the security of personally identifiable information; ensures compliance with the Federal Educational Rights and Privacy Act of 1974.
• Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.
• Receives, sorts and distributes outgoing and incoming mail, prioritizing and designating appropriate response whenever possible and/or responding to correspondence as directed.
• Makes travel arrangements.
• Develops or assists in the development of forms, worksheets, and record keeping systems for the collection, dissemination, and maintenance of needed information for specialized programs and functions within assigned unit.
• Assists administrator(s) in developing reports of varying complexity. Coordinates research/data requests, follows up on status, and facilitates timely completion.
• May interview, train, and oversee the work of others in a lead capacity.
• Performs other related duties similar to the above in scope and function as required.

Knowledge of:

• Word processing and other computer software applications, including Microsoft Office, Excel, PowerPoint, Outlook, and Word.
• Business English including proper grammar, punctuation, vocabulary, and spelling.
• Basic data tracking methods and techniques.

Ability to:

• Learn the operations, procedures, policies, and requirements of assigned office and apply them with good judgment in a variety of procedural situations.
• Establish and maintain cooperative and effective working relationships with diverse individuals and organizations while performing assigned duties.
• Manage time and work priorities effectively, and work under pressure successfully.
• Promote a working environment supporting positive cooperation and shared accountability within the assigned department.
• Demonstrate initiative, flexibility, organizational, and interpersonal skills to plan, organize, and coordinate.
• Prioritize, direct, and coordinate workflow among clerical support staff within assigned office.
• Accurately type at a rate required for successful job performance.
• Perform mathematical calculations accurately.
• Independently compose routine correspondence and prepare reports.
• Prioritize and appropriately schedule workload or tasks to meet established deadlines.
• Operate standard office equipment.
• Communicate effectively orally and in writing.

Experience/Education
Education Required:

• Associate degree or equivalent education and experience.

Experience Required:

• Two years of increasingly responsible administrative and/or program support experience, or equivalent.
• Demonstrated sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, as well as staff members and students with physical and/or learning disabilities.

Experience Preferred:

• Four years' experience in a community college, educational institution, or comparable setting, and/or equivalent.

Additional Information
Online Application with Additional Preferred Materials to be attached to application:

• Cover letter addressing criteria listed in the position announcement
• Current resume
• College transcripts, if applicable (unofficial will be accepted at the time of application)

Attention Applicants:

• After application has been submitted, all application materials will be screened.
• Internal candidates must also submit all required materials to be considered.
• Candidate evaluations will not be considered.
• Reference letters from any member of the Hiring Committee or Board Members will not be considered.
• Interviews will be by invitation only.
• Interviews may be by Zoom.
• The District does not reimburse for new hire moving expenses.

New Classified Appointments will be placed at Step 1 on the Classified Salary Schedule and will graduate to the next step on July 1st if the hire date is before January 1st, with subsequent steps annually thereafter to a maximum fifth step.
The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.
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