Description

HIRING NOW!

If you have experience with Salesforce, excel in office coordination, and want a good paying job with great benefits , then here’s your next career move.

We are on a quest for an awesome experienced Marketing Office Coordinator. Don’t miss the opportunity to join a team of exceptional people, who make coming to work fun.

As a Marketing Office Coordinator, you’ll play a vital role in ensuring the smooth operation of our Irvine office while supporting various departments with your administrative skills.

Role & Responsibilities :

• Oversee the administration of the Irvine office, ensuring smooth daily operations.
• Salesforce experience *REQUIRED*
• Order and restock office and kitchen supplies from various suppliers.
• Manage the shipping and receiving needs through designated courier services.
• Submit work orders or supply orders for printers as required.
• Coordinate and order team lunches as on a weekly basis.
• Handle printing and preparation for meetings.
• Assist with projects across departments as required.
• Monitor and respond to customer reviews across several platforms.
• Maintain and populate reports as needed.
• Manage access control systems and provide access to employees and visitors.
• Act as a liaison between the company and building management, submitting, and escalating work orders as needed.
• Liaise with cleaning vendors, submitting work orders as necessary.
• Facilitate communication between departments, escalating issues as needed.
• Set up workstations for new hires.
• Manage email distribution lists and update employee lists as needed.
• Assist with accounting.
• Collaborate with accounting personnel to track expenses, reconcile accounts, and maintain financial records.
• Support the hiring team with candidate communication and interview scheduling.
• Additional responsibilities as required.
• 2 years of experience with office administration or coordination role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and prioritize tasks effectively.
• Experience with vendor management and customer service.
• Familiarity with basic accounting procedures is a plus.
• Previous experience with vendor management and basic accounting tasks is a plus.
• This position requires onsite presence at our Irvine office from Monday to Friday, 7 : 30am 4 : 30pm.

Health and Welfare Plans Medical : Major Medical, Wellness and Basic plans to choose fromDentalVisionTerm LifeShort Term Disability