ROLES AND RESPONSIBILITIES

Position Title: OFFICE ADMINISTRATOR

Compensation: $24.03 per hour

Reports to: Director of Programs Management

PRINCIPAL DUTIES AND ACCOUNTABILITIES:

Administrative and Clerical Support Functions

• Serve as Front Desk Receptionist for incoming calls and concierge person to visitors.
• Overall management of administrative and clerical requirements in corporate office
• Update and maintain centralized administrative and operations-related files.
• Identify, recommend, procure, and maintain necessary office-related supplies and equipment.
• Ensure functionality of all general office equipment, i.e., computers, printers, telephones, copiers, fax machines, internet, etc.
• Monitor and ensure functionality of all office related utilities and amenities.
• Initial set up of all new workstations and new cell phone.

Procurement and Logistics Support Functions

• Manage issuance, receipt and tracking of personnel uniforms, equipment, and accessories.
• Manage and coordinate companywide inventory.
• Ensure all company vehicles registrations are up to date.
• Assists with coordination of onsite new hire and uniform issuing.

Training / Credentialing Support Functions

• Maintain training roster for all training attendees and updates training records in WinTeam
• Generate “Certificate of Completion” for all training completed while ensuring filing of training certificates in respective employee personnel folders.
• Ensure setup of training requirements including training materials, sign-in rosters, name plates and refreshments
• Perform special projects in support of corporate management staff members.
• Provide weekly report of all upcoming, current and/or completed tasks.

PERFORM OTHER RELATED DUTIES AND RESPONSIBILITIES AS ASSIGNED OR REQUIRED.

MINIMUM QUALIFICATIONS:

• HS Diploma / 2-year college Degree (or credits) preferred
• Candidate must have at least Two years of verifiable administrative support experience; preferably within a service environment.
• Administrative support experience supporting a large non-exempt workforce in a 24/7, multi-shift/multi-site operation preferred.

• Possesses superb multi-tasking ability and organizational skills.
• Excellent verbal and written communication skills

• Ability to function as a single-person mission support department, with minimal supervision
• Ability to work a flexible schedule to include occasional evenings, weekends and holidays as requested or required.
• Proficiency in Microsoft Office Suite to include MS Word, MS Excel, MS PowerPoint and MS Outlook
• Ability to learn multiple systems and processes in a brief period, and demonstrate productivity
• Ability to follow directions and perform multiple tasks under pressure; Tasks must be performed effectively, simultaneously, under strict deadlines and in a courteous and professional manner.
• Must possess reliable transportation to commute to job site
• Ability to lift items of reasonable weight associated with supplies and equipment