Job ID: 11582
Location: South Seattle College
Full/Part Time: Full-Time
Regular/Temporary: Regular
About Us
We are a district of three distinct colleges-North Seattle College, Seattle Central College, and South Seattle College-and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
As a Seattle Colleges employee, you will have the opportunity to contribute to the passionate work of Equity, Diversity, and Inclusion as we work against systemic racism. Additionally, you will gain the rewarding experience of contributing to the success of an open-access learning institution that prepares students for life and work, fostering a diverse, engaged, and dynamic community.
Seattle Colleges staff and faculty also enjoy a competitive benefits package, professional development opportunities and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities. To learn more about our excellent benefits offerings please see our benefits overview here: https://apptrkr.com/get_redirect.php?id=3473437&targetURL=
As a Seattle Colleges employee, you will have the opportunity to contribute to the passionate work of Equity, Diversity, and Inclusion as we work against systemic racism. Additionally, you will gain the rewarding experience of contributing to the success of an open-access learning institution that prepares students for life and work, fostering a diverse, engaged, and dynamic community.
Seattle Colleges staff and faculty also enjoy a competitive benefits package, professional development opportunities and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities. To learn more about our excellent benefits offerings please see our benefits overview here: Seattle Colleges Employment Benefits
Position Summary
The BAS Program Specialist position offers an exciting opportunity to be a part of a dynamic team that encourages the academic success of a diverse student population through a variety of academic-related and student support functions for South Seattle College's Hospitality Management Bachelor of Applied Science (BAS) Program. Reporting to the Dean of Math, Science, and Business, the BAS Program Specialist provides high level program administration as well as high-touch services to students. This position provides outreach services for the program both on and off campus and represents the program and Dean when necessary. Responsible for coordinating, scheduling, monitoring, and carrying out program activities, including budget monitoring, using multiple interacting systems, this position may also create and implement new policies, procedures, and standards as needed as well as assist with reporting and evaluation as needed. Working at multiple locations for student support and advising, outreach, events, and meetings may be required.
For over 50 years, South Seattle College serves approximately 15,000 students each year and is one of three colleges in the Seattle Colleges District. The College's main campus is located in West Seattle and includes the Georgetown Campus, the New Holly Learning Center, and the Harbor Island Training Center. We are recognized both locally and nationally for student success as well as our diverse and rich learning environment.
South Seattle College commits to creating an environment of equity, inclusion and multiculturalism which dismantles all forms of oppression by developing responsive, intentional practices. Our student population draws from surrounding communities. We proudly support our first generation, immigrant, refugee, undocumented, LGBTQIA, veterans, international students, and students of all abilities through innovative resources. We empower the campus community to explore, engage, and celebrate intersectional equity.
As a comprehensive community college, our broad array of programs includes over 25 professional and technical career training programs, two bachelor's degrees, and Associate of Arts, Associate of Science, and Associate of Business degrees to prepare students for transfer to four-year colleges and universities. We also serve students concurrently enrolled in high school as well as English Language Learners through our programs. We have a basic studies program, continuing education classes, and customized training courses that support lifelong learning.
This position is governed by a collective bargaining agreement with representation by WFSE and is subject to union shop provisions
Application Procedures:

• A completed Seattle Colleges online application, including complete information for three current professional references
• Attach a current resume and cover letter
• Attach a cover letter addressing how you meet the essential functions and requirements for the position

Close Date: Monday, October 10, 2022
Salary for this position is: $55,755.00 - $73,249.68 per year (DOE)
Notice to Applicants:
Please note that Seattle Colleges is working under hybrid remote and on-site operations, pending public health guidance and business needs. Per CDC and WA Public Health directions, at this time we will be practicing social distancing and holding interviews virtually using video conference or teleconference options. As such, if you are selected for interview, please be prepared to hold your interview virtually.
Per Governor Inslee's Proclamation 21-14.1, employees of higher education and healthcare institutions must be fully vaccinated against COVID-19 no later than October 18, 2021, unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. Updated information about how to provide proof of vaccination or request a medical or religious accommodation will be posted as soon as it is known.
This is an on-campus, in-person role with some options for occasional remote work.
What you will be working on:
Program Management Responsibilities:

• Provide high-touch student services such as advising, educational planning, registration assistance, tracking, graduation assistance, and connection to resources to potential and accepted BAS students.
• Provide information and advice to students, staff, program participants and/or the public regarding program content, policies, and activities, recommend alternative courses of action; promote the program on campus with outside organizations.
• Coordinate collection and analysis of program data in partnership with Faculty, Dean, and the Office of Institutional Effectiveness, including tracking on student enrollment, retention, completion, and employment.
• Informally evaluate transcripts, create, and adjust student plans on an ongoing basis, and coordinate with Credentials Evaluators, Dean, and Faculty on formal evaluation of transcripts for potential, accepted, and graduating students.
• Attend outreach events to promote the program, assist with the development of promotional materials, coordinate social media posts, and email campaigns, and maintain materials and mailing lists for events and prospects.
• Assist with planning, preparing, and documenting program events, meetings, and programming, including the industry-led Technical Advisory Board.
• Maintain the filing and organization of all department materials, including all program and student files to ensure that contents are complete, current, and audit-ready.
• Coordinate annual and quarterly class scheduling information for the department, including managing faculty workload, in conjunction with Faculty Coordinators and Dean.
• Perform other duties as assigned.

Fiscal Responsibilities:

• Maintain detailed and accurate budget, financial and project records for multiple budgets.
• Prepare and submit budget revisions to Dean based on budget to actual analysis.
• Monitor, review, prepare, reconcile, and/or approve expenditure documents.
• Prepare and manage business paperwork and processes: HR paperwork and service contracts; staffing and budget spreadsheets; monitor and reconcile salary and expenses authorized by the Dean; audit salary expense to ensure amount paid agrees with the contract; reconcile credit card; and initiate corrective action.
• Complete purchasing and supplies paperwork, travel requisitions, and expense and service contracts and invoices; ensure control and regulatory compliance in labeling, tracking, and maintaining grant asset inventory.
• Perform other duties as assigned.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Bachelor's degree.
• Intermediate level of competence with Microsoft Office, including use of online collaboration tools.
• Demonstrated intercultural competence, including an awareness and understanding of systemically underrepresented populations and ability to create an educational environment that affirms commitment to equity and inclusion.
• Ability to communicate well both orally and in writing.
• Ability to work productively as part of a team.
• Independently research, analyze and apply rules and regulations; perform assigned duties consistent with applicable laws and procedures.
• Ability to accurately perform multiple tasks in a timely manner in a diverse environment.
• Ability to interpret detailed information and trouble-shoot and problem-solve.
• Excellent customer service skills.

Disability Accommodation Statement
Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment
• Ability to read and verify data and prepare various materials
• Ability to exchange information on the phone or in person

Notice of Non-discrimination Statement
Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyber bullying".
Inquiries regarding compliance and/or grievance procedures may be directed to the college's Director of Legal Compliance:
1500 Harvard Avenue Seattle, WA 98122-3803
(206) 934-3873
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.