SPECIFIC RESPONSIBILITIES

• Processes Communication related Invoices and ensures accurate and timely payment of these.
• Processes Agency Auto Fleet and Copier related expenses and ensures accurate and timely payment of these.
• Processes Employee Expense Reports, including addressing and responding to Employee inquiries on such.
• Processes “Weekly Payment Runs” and ensures these fall within the allotted Weekly AP Allowance, including scanning of payment documents where required.
• Scans/Stores all Agency Auto related leases and documentation.
• Fills MetroCard requests coming from SCO Programs, including recording the requests and managing an on-hand inventory of MetroCards.
• Processes Program requested Director Advances.
• Serves as backup for Fulton Street Software, managing the AP Mailbox, FCP, ISSs, Cable Service expense processing, Petty Cash and matching/validating vendor invoices.
• Serves as backup for Priority Vendors and related payment validation.
• All other duties as assigned by Department Management.

QUALIFICATIONS

• Associate Degree or working towards a Bachelor’s Degree in Finance or Accounting. Related work experience may be given consideration in lieu of a degree.
• Minimum of 5 to 10 years of experience in Accounts Payable.
• Previous experience in assessing and evaluating Accounts Payable processes and the ability to make improvements for greater accuracy and efficiency.
• Experience with a not-for-profit organization a plus.
• Strong organizational skills and the ability to manage priorities.
• Ability to work independently and collaboratively.
• Proficient user in Microsoft Office Suite, Serenic and Coupa.
• Strong interpersonal and communication skills (both verbal and written); ability to work well with other departments, and vendors.

RELATIONSHIP WITH OTHERS

• Be a team player.
• Have a strong sensitivity to cultural differences present among staff and clients within our Agency (Diversity, Equity, Inclusion and Belonging).
• Be courteous and responsive to colleagues and clients, by developing a mutually respectful partnership with those served.

WORKING CONDITIONS

• In-office setting, and the ability to work remotely.
• Regular Office hours.