City Wide Facility Solutions is actively seeking an Office Manager for our location in Schaumburg, IL.

City Wide Facility Solutions is the nation’s leading management company in the building maintenance industry. We provide a wide range of solutions to issues that clients face in their facilities.

The Office Manager represents City Wide when interacting with clients, customers, and independent contractors. The objective of this position is to execute operations, administrative, and accounting functions.

Objectives of this Role

• Optimize business operations.
• Light accounting and financial management.
• Overseeing office supplies, equipment, and processes.
• Manage external vendors and resources.
• Nurturing relationships and ensuring best practices are upheld.
• Perform a variety of clerical duties as the face of the office, responding to calls, email requests, and questions.

Essential Functions

• Accounting / financial administration, including the tracking of accounts receivable, collections, accounts payable, cash receipts, bank deposits, and invoicing.
• Operations administration, including document creation, supply inventory, insurance compliance, contract auditing, and maintaining records in customer management database systems.
• Perform general office duties, including ordering supplies and maintaining office layouts.
• Processing commission reports and expense reports.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Assist Executive Management to support company initiatives, goals, and objectives.