The Purchasing Assistant role is a dual support role within the Administration and Production Planning departments. In this role the successful candidate will perform various office and purchasing duties.

Essential Functions:

• Greet visitors in a personalized, friendly and inviting manner;
• Direct all visitors to correct department and answer / direct all incoming calls;
• Maintain conference room, entrance and kitchen cleanliness;
• Manage lunch program and catering details, including ordering daily meals;
• Manage vending and coffee machine inventory, maintain machine and call for maintenance as required;
• Prepare, Receive and Dispense all outgoing packages via UPS, DHL, FedEx and USPS;
• Ensure flags are hung correctly ordering replacements when necessary;
• Assist Purchasing department with ordering materials and supplies;
• Follow up on invoices for monthly building services such as cleaning, coffee machine service, fire, garbage, etc. Make sure the invoice is received, release the order and correspond with Finance
• Send invoices to the finance department for processing periodically;
• Cross train and support strategic paper, raw materials Purchasing role;
• Support vendor management;
• Periodically production inventory checks;
• Assist with entry of customer orders;
• Cross train in Production planning duties;
• Assist with making sample material and test rolls for customers;
• Support daily production report;
• Other duties as assigned;

• High school diploma/GED equivalent;
• 2 years experience in office environment;
• Excellent interpersonal, time management and organizational skills;
• Ability to sit for long periods of time;
• Working knowledge of MS Office;
• Ability to lift 20 lbs. periodically
• SAP experience preferred but not required