Overview

Accounts Payable Reimbursement Supervisor - Stony Brook CPMP Finance 

Location: Stony Brook, NY

Schedule: Full time

Days/Hours: Monday - Friday; 8:30 AM - 5:00 PM

Salary Range: $65,000 - $72,000 (pay will be determined based on experience, preferred qualifications, and education)

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee.

Responsibilities

SUMMARY: The Accounts Payable Reimbursement Supervisor oversees the employee and non-employee reimbursement process. The Accounts Payable Reimbursement Supervisor offers recommendations for process improvements and support to research and resolve issues. This role is a champion for financial policies and procedures, leading best practices for purchasing and reimbursement across the organization. This position requires excellent communication skills to enable strong vendor and internal department relationships.

Job Duties & Essential Functions:

• Leads the detailed review of all assigned department reimbursement reports, verifying policy requirements and accuracy. Final approver for reimbursement transactions within approval limit. Guides AP and department staff to improve accuracy of review and understanding of policies.
• Oversees the vendor payment process for non-employee reimbursements and independent contractor payments to ensure AP staff have processed all committed expenses within vendor payment terms.
• Oversees the updates and maintenance of Certify Expense configuration. Responsible for Certify user administration including adding, deactivating, and changing accounts, approval hierarchies, and general ledger dimensions. Supports and recommends new initiatives relating to Certify Expense and the reimbursement process.
• Supports the travel pre-approval and cell phone agreement processes to ensure policy compliance and accuracy. Supports other AP current and future AP initiatives such as corporate credit cards and travel programs. Recommends reimbursement policy revisions.
• Oversees the payment process for employee reimbursements. Provides support to research and reconcile check and ACH payment issues. Leads the onboarding of employees to ACH/Direct Deposit.
• Acts as the primary backup for the AP Supervisor.
• Communicates effectively and timely to department and vendor inquiries, develops and maintains effective working relationships with department and vendor contacts
• Guides and trains staff to develop a clear understanding of financial policies, procedures and accounting software. Makes recommendations for efficiencies and improvements in process and procedure. Independently train and guide department administrative partners.
• Supervises the posting of Accounts Payable transactions to accounting system that directly impact Company and Departmental Financial Statements, including but not limited to ACH, Check, Journals, Refunds, Voids. Helps resolve issues that arise from data or software issues.
• Manages the development of accounts payable procedures documentation for consistency and cross-training.
• Assists in monthly closings and annual audits, researching and documenting audit requirements.
• Assists with other accounting duties and special projects, as necessary, including but not limited to, new software initiatives, policy revisions, identifying efficiencies in processes, etc.
• Other duties as assigned.

Qualifications

Required Qualifications:

• Bachelor’s degree. In lieu of degree, 2 additional years of accounting experience.
• 3 years of accounting experience.
• Excellent verbal and written communication skills.
• Ability to write routine reports and correspondence.
• Ability to make independent decisions and think critically
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
• Knowledge of Accounting Software
• Proficient in Microsoft Office, including Microsoft Excel.

Preferred Qualifications:

• Previous supervisory experience
• Strong excel skills including functions such as VLOOKUP, SUMIF, etc.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management. 

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.

StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. 

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.