4 Assistant Director, Fiscal Services Jobs in Santa Monica, CA
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Santa Monica-Malibu Unified School District
Santa Monica, CA | Full Time
$96k-125k (estimate)
1 Month Ago
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Assistant Director, Fiscal Services
$96k-125k (estimate)
Full Time
1 Month Ago
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Santa Monica-Malibu Unified School District is Hiring an Assistant Director, Fiscal Services Near Santa Monica, CA
Santa Monica-Malibu Unified School District is seeking a highly effective leader to support our Business & Fiscal Services team. The ideal candidate will possess a strong background in budget analysis and providing supervision to staff.
As Assistant Director, Fiscal Services, you will be working within Business & Fiscal Services which provides sound management of SMMUSD's $130 million annual unrestricted general fund. Your work will also be contributing to a district that ensures educational excellence for 8,000 students with a 95% graduation rate. At SMMUSD, we proudly maintain a positive workplace culture that incudes collaboration, respect, and open communication.
Benefits Include:
The IDEAL candidate for this position will possess all or most of the following attributes:
Under the direction of the Director-Fiscal services, supports in supervising and coordinating the budget processing, attendance accounting, fiscal accounting, payroll, and internal control activities and functions of the District; supervises and evaluates the performance of assigned staff.
MINIMUM QUALIFICATIONS:
EDUCATION:Bachelor's degree in accounting, finance, business administration, or other field closely related to the duties and responsibilities of the position from an institution of higher learning accredited by a regional accreditation association, as recognized by the Council for Higher Education Accreditation. Foreign degrees and credit units require translation and equivalency established by an agency recognized by the Commission on Teacher Credentialing.EXPERIENCE:Three (3) years of professional experience in finance, accounting, and budget analysis within a public agency, including one (1) year of supervisory experience. Supervisory experience may be, but need not be, acquired concurrently.EQUIVALENCY PROVISION:
An advanced degree in business or public administration, accounting, finance, law, or a closely related field from an accredited institution or recognized certificate in school business management may substitute for one (1) year of professional experience, but may not substitute for supervisory experience.ADDITIONAL REQUIREMENTS/INFORMATION:
A valid California Driver License and the availability of private transportation or the ability to obtain transportation between job sites is required.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job.
Work is performed in an office environment with frequent interruptions, moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Some work may be performed off-site visiting outside agencies, District facilities and/or school sites.PHYSICAL DEMANDS:
As Assistant Director, Fiscal Services, you will be working within Business & Fiscal Services which provides sound management of SMMUSD's $130 million annual unrestricted general fund. Your work will also be contributing to a district that ensures educational excellence for 8,000 students with a 95% graduation rate. At SMMUSD, we proudly maintain a positive workplace culture that incudes collaboration, respect, and open communication.
Benefits Include:
- Options to pay $0 for medical insurance coverage for you and your family
- Employees' children are eligible to attend SMMUSD schools
- PERS (retirement pension)
- 24 paid vacation days (annual)
- Up to 15 paid holidays
- 13 paid sick days (annual)
- Educational degree stipends
The IDEAL candidate for this position will possess all or most of the following attributes:
- Proven ability to lead and motivate a diverse staff
- Excellent oral and written communication skill
- Experience assisting with school district budget development
- Demonstrated ability to multi-task and deliver work product effectively under pressure
- Working knowledge of public school district financial systems
- Skill in effectively analyzing complex data and situations to make sound decisions
- Knowledge of sound fiscal protocols, internal control systems, and internal audit standards to guide the economic use of fiscal resources
Under the direction of the Director-Fiscal services, supports in supervising and coordinating the budget processing, attendance accounting, fiscal accounting, payroll, and internal control activities and functions of the District; supervises and evaluates the performance of assigned staff.
MINIMUM QUALIFICATIONS:
EDUCATION:Bachelor's degree in accounting, finance, business administration, or other field closely related to the duties and responsibilities of the position from an institution of higher learning accredited by a regional accreditation association, as recognized by the Council for Higher Education Accreditation. Foreign degrees and credit units require translation and equivalency established by an agency recognized by the Commission on Teacher Credentialing.EXPERIENCE:Three (3) years of professional experience in finance, accounting, and budget analysis within a public agency, including one (1) year of supervisory experience. Supervisory experience may be, but need not be, acquired concurrently.EQUIVALENCY PROVISION:
An advanced degree in business or public administration, accounting, finance, law, or a closely related field from an accredited institution or recognized certificate in school business management may substitute for one (1) year of professional experience, but may not substitute for supervisory experience.ADDITIONAL REQUIREMENTS/INFORMATION:
A valid California Driver License and the availability of private transportation or the ability to obtain transportation between job sites is required.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job.
REPRESENTATIVE DUTIES
- Directs and coordinates staff in the collection, processing, monitoring, tracking, and reconciling of accounting, budgeting, and payroll data
- Establishes goals, objectives, and productivity standards for staff
- Selects, trains, evaluates, and supervises staff
- Reviews and audits various fiscal data, records, and reports for accuracy to ensure compliance with legal and procedural requirements
- Provides support and guidance to District staff by identifying and investigating errors, answering questions, and providing guidance on meeting requirements
- Assist in the planning and preparation of the District's annual budget.
- Coordinates and prepares financial statements, projections, analyses, studies, and other related reports for District use and county, state, and/or federal reporting requirements
- Collaborates with Information Services to define fiscal reporting system specifications and conduct system testing to ensure specifications are met
- Participates in conferences, hearings, Board meetings, workshops and committees including, but not limited to, the financial oversight committee (FOC)
- Serves as liaison between District and external fiscal reporting agencies by providing requested material and addressing questions related to adherence of laws, rules, regulations, and procedures
- Recommends, implements, and evaluates District-wide procedures for collecting, processing, monitoring, tracking, and reconciling fiscal data
- Develops and revises user guides, manuals, and related fiscal reporting documents
- Composes and distributes information bulletins and other communications to District staff related to new and/or revised laws, regulations, processes, and procedures
- Perform related duties as assigned.
JOB REQUIREMENTS
KNOWLEDGE:- Principles and practices of accounting, auditing, and financial forecasting within a public agency
- Federal, state and local laws pertaining to accounting practices, procedures, and reporting requirements within a public agency
- Principles and practices of project management
- Principles and practices of instruction, training, and group facilitation
- Principles, practices, terminology, and trends of enterprise financial management systems
- Principles and practices of business process analysis
- Principles and terminology of employment laws, codes, and regulations
- Principles and practices of employee supervision and evaluation
- Managing Performance – Ensuring superior individual and group performance
- Handling Conflict – Managing interpersonally strained situations
- Informing – Proactively obtaining and sharing information
- Self-Management – Showing personal organization, self-discipline, and dependability
- Legal & Regulatory Navigation – Understanding, interpreting, and ensuring compliance with laws and regulations
- Professional & Technical Expertise – Applying technical subject matter to the job
- Analyzing & Interpreting Data – Drawing meaning and conclusions from quantitative or qualitative data
SUPERVISION
Supervision is received from the Director – Fiscal and Business Services. Supervision is exercised over management and technical personnel.WORKING CONDITIONS
ENVIRONMENT:Work is performed in an office environment with frequent interruptions, moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Some work may be performed off-site visiting outside agencies, District facilities and/or school sites.PHYSICAL DEMANDS:
- Hearing and speaking to exchange information and make presentations.
- Seeing to read a variety of paperwork, emails and other materials.
- Dexterity of hands and fingers to operate a computer keyboard.
- Sitting or standing while operating a computer for long periods of time.
- Bending at the waist, kneeling or crouching to file materials.
DISTINGUISHING CHARACTERISTICS
The Assistant Director, Fiscal Services (ADFS) is distinguished from the Director-Fiscal and Business Services (DFBS) in that the ADFS manages the core functions of Fiscal and Business Services and makes recommendations for improvements, whereas the DFBS is responsible for the implementation and administration of District-wide Fiscal and Business Services operations. The ADFS is distinguished from the Fiscal Services Supervisor (FSS) in that the FSS is responsible for supervising day-to-day fiscal processing activities by providing support and supervision to a unit of technical staff. THE APPLICATION PROCESS:
To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment.
THE EXAMINATION PROCESS:
For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.
EXAMINATION PROTESTS:
Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.
ACCOMMODATION FOR DISABLED:
If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application.
ESTABLISHMENT OF ELIGIBILITY LIST:
This examination is authorized as Dual Certification which isopen to the public and promotional for SMMUSD employees and will result in a single, merged list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list.
ADVANCED STEP PLACEMENT:
Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.
HOW YOU WILL HEAR FROM US:
All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.
The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
Web Vectors by VecteezyTo be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment.
THE EXAMINATION PROCESS:
For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.
EXAMINATION PROTESTS:
Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.
ACCOMMODATION FOR DISABLED:
If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application.
ESTABLISHMENT OF ELIGIBILITY LIST:
This examination is authorized as Dual Certification which isopen to the public and promotional for SMMUSD employees and will result in a single, merged list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list.
ADVANCED STEP PLACEMENT:
Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.
HOW YOU WILL HEAR FROM US:
All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.
The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
Job Summary
JOB TYPE
Full Time
SALARY
$96k-125k (estimate)
POST DATE
03/12/2024
EXPIRATION DATE
03/31/2024
WEBSITE
ceosmmusd.org
HEADQUARTERS
Santa Monica, CA
SIZE
<25
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