ABOUT US

Founded in 1866, The Sanborn Map Company (Sanborn) is one of the oldest continuously operating mapping and geospatial information technology companies in the US. Our work is highly visual, and our mapped data and applications are an essential part of today’s information economy. We serve many industries and government departments and need to communicate effectively with them about our wide range of products and services. We remain at the forefront of the GIS and photogrammetry industry by offering high quality, technologically superior products and services backed by the industry’s most experienced staff. We are looking for a talented individual to fill this role working in a collaborative environment ready to innovate workflow.

SUMMARY:

The Proposal Coordinator will join a small and highly experienced team of proposal coordinators, working closely with them and also independently, with opportunities for professional development and growth. This role serves as a key support organizer of Sanborn proposals and proposals content preparation. Their job is to ensure that Sanborn proposals are accurate, timely, compelling, and high quality.

This position analyzes bid documents to identify and outline proposal requirements; coordinates kickoff meetings; organizes and tracks proposal writing assignments; creates and maintains schedules for the development and on-time submission of proposals; edits/writes content; formats writing assignments developed by others; and prints, binds and sends final submission in accordance with specific RFP requirements.

The Proposal Coordinator also acts as the steward of Sanborn’s proposal content and has responsibility for information management of proposal content. The role contributes to the updating and creation of technical and non-technical boilerplate content. The Coordinator contributes to maintaining and expanding Sanborn’s content management processes, software and tools.

This position works with staff at all levels of the organization to schedule and facilitate meetings, to coordinate tasks assigned to proposal teams, and to ensure appropriate review and sign off on all proposal materials and submittals.

Candidate must be adept at multi-tasking and be able to work effectively in a collaborative manner under the pressure of tight deadlines with a positive outlook and unwavering attention to detail.

WORK LOCATION:

This position is expected to be either full time working in the Sanborn Colorado Springs, CO headquarters office, or hybrid utilizing the Sanborn Boston, MA Office.

MAJOR RESPONSIBILITES:

Organize and coordinate the overall production and delivery of assigned proposals:

• Analyze RFPs and other bid documents.
• Facilitate Proposal Kickoff meetings
• Create proposal outlines that conform to specific RFP instructions
• Populate proposal outline with standard content
• Coordinate writing assignments
• Develop proposal schedules and track completion of writing assignments.
• Edit content from other writers for grammar, common voice, adherence to style guide/branding standards, and appropriate messaging.
• Complete formatting, production and submission of responses.
• Contribute to improvement of standard proposal content, review, help coordinate revisions or changes.
• Follow AP Style Guide standards and stay current on style guide changes.
• Read journals, reports, and other material to become familiar with our industry, product technologies and production methods and stay informed of changes.
• Other duties as assigned

EDUCATION

Bachelor's degree (B.A.) from accredited four-year college or university.

EXPERIENCE

1 - 2 years experience in proposals, communications, writing/journalism or marketing

• Geospatial or Engineering industry marketing support experience preferred

Full-Time Salary Range: $50,000 - $70,000

Additional Requirements:

Applicant must live in the U.S. and be authorized to work in the U.S.

Sanborn offers a comprehensive health and wellness program which includes medical, dental, vision, 401k, holiday, PTO, EAP, disability and life insurance benefits.

Sanborn is an Equal Opportunity Employer/AA/Vet/Disability.

TO APPLY: Visit our website: www.Sanborn.com to apply. This position is accepting applications until June 14th, 2024.