POSITION: Events & Communications Assistant

DEPARTMENT : Development

REPORTS TO: James Heard, Senior Events & Communications Coordinator

ABOUT SAN JOSÉ CLINIC:

San José Clinic, a 501(c)(3) nonprofit organization and the original safety-net clinic in Houston, is the leading provider of quality healthcare services for uninsured and uninsurable individuals and families in the greater Houston area. For the past century, the clinic has provided healthcare for those who need a healthy home the most, including primary and specialty medical and dental care as well as laboratory, radiology, vision, and pharmacy services.

OUR MISSION:

The mission of San José Clinic is to provide healing through quality healthcare and education with respect and compassion for those with limited access to care.

INTERNSHIP HIRING GUIDELINES:

• Intern must be a currently enrolled undergraduate student who will return to college full-time (minimum of 12 credits per semester) as a sophomore, junior or senior in the fall of 2023.
• All required paperwork, including student enrollment and verification form and intern profile, must be submitted by May 17, 2024.
• Organizations must obtain written documentation from the intern’s college indicating their full-time undergraduate status.

a. If the form provided is not used, other acceptable correspondence must be on university letterhead bearing the imprinted

college seal and signature of the director of admissions. The correspondence must include current enrollment, full-time

status, and student’s classification and anticipated graduation date.

b. Also acceptable are a letter of acceptance, tuition payment or dorm registration receipt for fall 2024.

INTERN RESPONSIBILITIES:

1. Event & Fundraising Coordination

a. Collaborate with Sr. Events Coordinator to complete pre-event tasks such as budgeting, fundraising, and coordinating

volunteer placements.

b. Develop and manage timelines for upcoming clinic events, including the Back-to-School event, White Mass, annual Gala,

and Speaker Series.

c. Interface with patients and families to gather key information in preparation for the Back-to-School event in August 2024.

d. Liaise with third-party vendors and event entertainment contacts.

2. Communications Support

a. Collaborate with Marketing & PR Coordinator to design and post social media collateral on Facebook, Twitter, Instagram,

and LinkedIn.

b. Represent San José Clinic at community events or meetings with community representatives

3. Assist with document archiving and organization of Development Department storage areas.

4. Maintain confidentiality of patient and donor information/records at all times.

5. Support a culture of philanthropy internally and externally.

6. Follow all HIPAA and OSHA guidelines and regulations.

7. Maintain established San José Clinic policies, procedures, objectives, quality assurance, safety, environmental and infection

control.

8. Implement job responsibilities in a manner that is consistent with our mission and Code of Conduct and is supportive of San José

Clinic’s cultural diversity objectives.

9. Perform other related work as required.

KEY QUALIFICATIONS:

A successful intern will have:

1. Interest in learning more about the intricacies of nonprofit work, specifically how development activities further broader

organizational goals.

2. Fluency in English and Spanish (not required, but strongly recommended).

3. Flexibility, creativity, curiosity, and a passion for working with underserved communities.

4. The ability to work effectively in a group or individually.

5. A willingness to get their hands dirty by implementing, creating, and assembling decor, materials, and more.

6. High-level organizational and time management skills.

7. A positive, go-getter attitude.

8. No issues asking for advice or resources when needed.

9. Effective verbal and written communication skills.

10. An openness to receiving constructive feedback as a pathway to professional growth.

11. Strong relationship-building skills when working with diverse populations.

12. The ability to handle multiple projects with overlapping deadlines in a high-pressure and fast-paced environment.

13. A professional and courteous demeanor when interacting with their supervisor, other staff members, and the public.

14. A willingness to learn how the clinic’s Catholic identity informs our mission and goals.

15. Proficiency with Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint.

PHYSICAL REQUIREMENTS:

1. Ability to sit, stand, bend, and stoop for (long) periods of time.

2. Ability to exert up to 50 pounds of force occasionally/ frequently.

3. Ability to respond to emergency/crisis situations.