1 Survey Administrative Coordinator (FT) Job in Allen, TX

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Survey Administrative Coordinator (FT)

SAMES

Allen, TX | Full Time

$63k-70k (estimate)

7 Months Ago

Survey Administrative Coordinator (FT)

SAMES Allen, TX

$63k-70k (estimate)

Full Time | Business Services 7 Months Ago

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SAMES is Hiring a Survey Administrative Coordinator (FT) Near Allen, TX

Position Summary:

The Survey Coordinator II will assist the Survey Manager/Director of Professional Services with the management needs of the department while maintaining responsibility for the coordination of ALTA survey projects from request to delivery. Coordinator II will also work closely with the Public Relations Manager and Staff Accountant to assist with department operations, reporting, development and quality control. Coordinator II may be required to initiate and maintain contact with client key personnel, on behalf of the Survey Manager/Department Director to ensure scope and schedule are adhered to, administer contracts, and maintained organized company files. “ALTA Survey” is defined as projects considered to be acreage surveys, NSPS ALTA Surveys, construction staking.

Essential Duties and Responsibilities:

Responsible to accept ALTA survey proposal requests, project requirements and client expectations for the preparation and submittal of a proposal.
Responsible to thoroughly review survey request, understand scope of work and develop proposal based on manhour time and level of effort or company rate sheet, or other.
Responsible to follow-up bi-weekly with submittal proposals to obtain status of award.
Review business development sites weekly to generate at least 10 opportunities per week to submit a proposal on.
Provide a weekly report of proposals that were submittal previous week and to be submitted current week. Follow up with clients and respond to any clarifications needed to encourage an award.
Responsible to review contract documents, work authorizations and purchase orders for completeness of proposal terms and conditions.
Responsible to coordinate/obtain/submit required certification of insurances, W9 and other documentation required for contracts.
Responsible to coordinate project specific vetting procedures, documentation and reporting required from employees.
Responsible to maintain current status of ALTA survey projects as related to scope and schedule, coordination of kick-off meetings, progress meetings, and quality control reviews.
Responsible for knowing project billing schedule, preparing company invoices for work completed to date, preparing all necessary support documentation, obtain approval prior to submittal.
Survey Coordinator II serves as a back-up to Survey Coordinator I full responsibilities when survey coordinator is not available.
Professionally correspond and maintain proactive communication with employees, clients and or potential clients throughout project life via all forms of communications.
Follow company set procedures with established software for tracking new contracts, invoicing projects, all survey request submissions, and document control.
Responsible for ordering surveying material and supplies and updating operations management with inventory levels.
Responsible to assist Department Director with the implementation, verification and auditing of department operations weekly and monthly as required by company standard operating procedures as related but not limited to Safety, Inventory Inspections, Vehicle Inspections, and Document Control.
Responsible to assist Department Director with training and development of department staff.
Responsible to assist Department Director with maintaining current account receivable records, communication with clients, and follow-up for payment status.
Assist Department Director with financial report reviews for planning and forecasting of department goals.
Assist with the development and updating of department standard operating procedures as required.
Provide detailed and accurate monthly reports as required by Department Director to demonstrate department sales totals and profit and loss.
Ensure that all company policies and procedures are adhered to.
All other duties assigned by management.

Survey Coordinator II Skills and Qualifications:

General Mathematics Knowledge.
Active Listening.
Reading Comprehension.
Active Learning.
Critical Thinking.
Multi-dimension Coordination.
Able to speak and understand Spanish.
Be able to Multi-Task between projects.
Quickly Learn Strategies.
Judgment and Decision Making.
Troubleshooting and Communicate Effectively.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

SALARY

$63k-70k (estimate)

POST DATE

09/22/2023

EXPIRATION DATE

05/14/2024

WEBSITE

samesincweb.com

HEADQUARTERS

MCALLEN, TX

SIZE

25 - 50

FOUNDED

2008

CEO

SAUL D MALDONANDO

REVENUE

$10M - $50M

INDUSTRY

Business Services

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About SAMES

Since 2008, SAMES has succeeded in providing exceptional services in Engineering, Surveying, Project Management, and Construction. Our transformation from startup to a complete and knowledgeable professional firm is nothing short of the American Dream. Our history has made us who we are and SAMES is proud of serving clients throughout Texas and neighboring states.