About Sacred Heart University:

As the second-largest independent Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers nearly 90 undergraduate, graduate, doctoral and certificate programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University's nine colleges and schools: Arts & Sciences; Communication, Media & the Arts; Social Work; Computer Science & Engineering; Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing; and St. Vincent's College. Sacred Heart stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change-in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 388 Colleges-2023 Edition, and Best Business Schools-2023 Edition. Sacred Heart is home to the award-winning, NPR-affiliated radio station, WSHU, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. www.sacredheart.edu

View SHU's Faculty Experts Here

Job Description:

Serve as the program assistant to the Director of Operations. Provides administrative and clerical support to Director of Operations and Clinical Placement Team.

PRINCIPAL DUTIES & RESPONSIBILITIES:

• Program Assistant to the Director of Operations and Clinical Placement Team
• Generate FNP evaluation & time tracking reports from EValue system to ensure completion for accreditation purposes & processing of preceptor payment.
• Prepare and submit purchase requests, expense vouchers, and purchase orders.
• Prepare payroll authorizations& payroll adjustments according to payday schedule for FPD/SDA lab adjunct faculty
• Prepare stipends for FNP preceptors.
• Process travel reimbursements for FPD/SDA clinical adjuncts at clinical agencies.
• Process all invoices related to clinical placement needs (software, training, etc.)
• Annually track predicted & actual preceptor stipend data for the FNP programs.
• Update and maintain Adjunct Organization in Blackboard Ultra (clinical requirements & site orientation instructions).
• Track & follow up with FPD/SDA adjuncts regarding compliance & RN license expirations.
• Secure meeting space, work with catering vendor, order preceptor gifts, track RSVPs, create thank you letters & provide overall organization of events such as 'New & Returning FPD/SDA Adjunct Faculty Orientation' & 'FPD/SDA Affiliate Breakfast'.
• Collaborate with SHU Public Safety to book & organize FPD sophomore on-site CPR training.
• Develop mini-instructional video tutorials for EValue & clinical compliance processes.
• Input & maintain student clinical schedules & preceptors in EValue.
• Support the FPD/SDA & FNP Clinical Placement Coordinators.
• Assist with other duties as assigned.

Requirements:

• Associate Degree required, Bachelor's Degree preferred
• Experience in administrative support of director;
• Knowledge of data entry, spreadsheets and report preparation;
• Ability to develop, organize and complete projects and tasks utilizing various computer applications such as Microsoft Office 365, Outlook, Word, Excel, and Google Docs;
• Ability to learn, implement and apply internal software applications such as Colleague, Reporting Services, Adjunct Payroll System, eBuy, eStar, EValue;
• Excellent customer service and communication skills;
• Excellent problem assessment, problem solving, prioritization, and judgment capabilities;
• Ability to manage multiple tasks/priorities at a time;
• Maintains confidentiality and security procedures related to records and other information;
• Demonstrates significant initiative and ability to self-organize within established priorities in consultation with the Director of Operations.

Additional Information:

Statement of Personal & Organizational Responsibility for Inclusive Excellence

Inclusive Excellence is the recognition that our institution's success is dependent on how well we value, engage, and include the rich diversity of students, staff, faculty, administrators, alums, and surrounding community. It is a mastery of inclusion that fosters a consistent sense of belonging. Inclusive Excellence is aspirational and is the pillar that guides the mission, vision, and function of this unit.

To achieve Inclusive Excellence, our personal and organizational responsibilities are to:

• Actively promote a collegial environment and consciously apply our mission and values to create a culture of inclusion and belonging; a safe space where all may thrive and succeed.
• Participate in educational and developmental activities to increase awareness and competencies of issues related to diversity, equity, inclusion, and belonging; apply that understanding to guide your approach to all aspects of your job and the community as a whole.
• Demonstrate that we are "Stronger Together" as described in the Office for Inclusive Excellence statements.

Application Instructions:

Please apply online, faxes and emails will not be accepted. A cover letter is appreciated.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.