Seeking an experienced and dynamic Spanish Speaking Administrative Assistant who is organized and self-motivated to help support multiple departments, particular HR. This role will ensure the efficient and smooth day-to-day operation of our office. Good judgment and strong communications skills are essential to succeed in this role. The ideal candidate will be technology savvy and can take projects from start to finish with little supervision. We are looking for someone who has a positive attitude, someone who thrives on planning, organizing and improving every process.

Responsibilities

· Answer and direct phone calls

· Organize and schedule appointments

· Plan meetings and company events

· Write and distribute email, correspondence memos, letters, faxes and forms

· Assist in the preparation of regularly scheduled meetings and reports

· Develop and maintain electronic filing systems

· Update and maintain many office procedures

· Order office supplies and research new deals, vendor and suppliers

· Be the point person to ensure the janitorial service and facility in general is being well serviced.

· Maintain contact and birthday lists

· Maintain Safety Records

· Book travel arrangements

· Submit and reconcile expense reports

· Provide general support to visitors

· Act as the point of contact for internal and external clients

· Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

· Proven experience as an administrative assistant

· An understanding of how to be personable and approachable yet can keep confidential information confidential

· Knowledge of office management systems and procedures

· Working knowledge of office equipment, like printers and fax machines

· Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· Ability to make good judgement

· Able to keep appropriate information confidential

· Positive Attitude