RWS Entertainment Group is a full service, worldwide production company that provides the very best in custom design as well as pre-packaged events and live shows for corporations, theme parks, cruise ships, resorts, and the fashion industry. Established in 2003, RWS Entertainment Group was built from the ground up through the dedication and devotion of a hard-working team. We have experienced continued growth embracing our mission, Raise Your Experience.

RWS Entertainment Group is currently seeking an Office Manager | Executive Assistant to serve as a point person to oversee all office operations and executive assist the EVP, Operations and the SVP, Administration.

Reporting to the Senior Office Manager, the Office Manager | Executive Assistant is responsible for keeping the office running smoothly and overseeing administrative support for the EVP, Operations and the SVP, Administration. An ideal candidate is self-motivated, proactive, with exceptional attention to detail, excellent problem-solving skills, and the ability to quickly pivot when necessary.

Role & Responsibilities

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Manage office budget
• Manage office supplies inventory and place orders as necessary
• Identify opportunities for process and office management improvements, and design and implement new systems
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
• Attention to detail: please type the word “Blue Iguana” on the top of your resume prior to submitting application
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Assist the EVP, Operations and the SVP, Administration with all administrative and clerical tasks, which includes coordinating travel, drafting correspondence, and generating all expense reports
• Coordinate travel for additional executive level employees

Please Note: While this is an accurate and comprehensive description of the role, the above Roles & Responsibilities are not an exhaustive list of all duties, skills, efforts, requirements or working conditions associated with the position, and may require additional tasks be performed as assigned.

Qualifications

• 1-2 years experience as an Office Manager and/or Executive Assistant
• The ability to quickly problem solve under pressure
• Exceptional time management and attention to detail
• Strong negotiation, organization, prioritization, and planning skills
• Excellent communication and interpersonal skills
• Proficient knowledge of MS Office Suite

A valid passport for the duration of employment for all travel-related roles. Proof of vaccination against COVID-19 (or proof of exemption) will be required.

Company Benefits

• Progressive PTO, CitiBike membership, Commuter benefits, Health benefits - Medical, Dental, and Vision, Pet-friendly office, Paid parental leave, 401k with company match, Employee Enrichment Program, complimentary tickets to Broadway/Off Broadway shows and industry events as available, Summer Fridays

Estimated Start Date: ASAP

Reports to: The Senior Office Manager and additionally to the EVP, Operations and SVP, Administration

Status: Resident

• Resident: Team members who are expected to perform their job in the RWS New York City headquarters due to the nature of their primary duties and responsibilities.

Salary: $70,000 annual exempt salary

Diversity and Inclusion Statement

At RWS Entertainment Group, our team of bold makers and mold breakers is made of a diverse group of people who we believe make our work stronger. Our stage actively chooses to uplift applicants with diverse racial, ethnic, and religious backgrounds, sexual orientations, gender identities and expressions, sexes, national origins, political affiliations, socio-economic status, veteran and Disability status, and other intersectional dimensions of diversity.

We believe the diversity of our people is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities, and talent that our employees invest in their work represents a significant part of not only our culture, but our company’s achievement as well.

We are committed to ongoing learning and developing and implementing programs and initiatives to promote diversity and inclusion in all areas of employment as well as through our creative process and projects.