The Unit Secretary, under the direct supervision of the Program Director, and/or designee, performs receptionist, clerical and secretarial activities, as well as medical record duties.

Qualifications:

Required:

• High School Diploma or equivalent required

Preferred:

• Medical Secretary school or equivalent
• Knowledge of medical/psychiatric terminology and medication
• Knowledge of Microsoft Word
• Experience in medical transcription
• Excellent communication, interpersonal, and time management skills

Certifications and Licenses Required (if applicable):

• N/A

Scheduling Requirements:

• 7:00am - 3:30pm
• Position is Per Diem. Minimum commitment (after initial period of orientation and training) will be two weekend shifts per schedule, as well as one winter and one summer holiday. Schedules are completed for four (4) week intervals
• May also be utilized for coverage needs, as applicable

Essential Functions:

• Communicates all pertinent patient care information and general environment information to the Charge Nurse and other unit staff.
• Functions as communication liaison during emergency situations
• Keeps patient information board current and accurate
• Performs required clerical work relating to admission, transfer, and discharge of a patient. Assembles and disassembles designated charts appropriately
• Notifies nurses upon arrival of an admission and ensures all parts of the patient record are properly identified by use of correct patient identifiers
• Review charts for needed forms and ensures all clinical documentation is in the correct sections of the chart
• Communicates with the admitting office for new admissions, discharges, and transfers
• Demonstrates good customer service skills when responding to requests
• Keeps unit supplied with all necessary stationary and other supplies at all times
• Performs all other duties as assigned

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.