Position: Accounts Payable Specialist

Department: Finance

Reports to: Controller

Classification: Hourly Rate

Job Status: Full Time

Priority Duties

• Review all invoices for appropriate documentation with purchase orders, requisition items, and expense items.
• Codes invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Prioritize invoices according to cash discount potential and payment terms.

• Prepares all invoices that require wire transfers, and ACH transactions.
• Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Reconcile vendor statements, research, and correct discrepancies.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

• Audit and process expense reimbursement and credit card activity.
• Maintaining accounting journals, ledgers and other records detailing financial business transactions (e.g. Receipts, accounts payable and accounts receivable transactions) including1099 maintenance.
• Knowledge with month-end close activities, including preparation of journal entries and reconciliations for various balance sheet and income statement accounts.
• Assists with monthly status reports, and monthly closings.
• Cross train with AR to make sure we have proper coverage for the department.

Skills and Qualifications Required

• Competency in Microsoft applications including Word, Excel, and Outlook.
• Well-developed organizational and time management skills
• Ability to communicate logically both in a verbal and written manner.
• Customer service orientation and negotiation skills
• Meticulous attention to detail, Reliable and Responsible

Other Skills required.

• 3 or more years of accounting and financial experience
• QuickBooks Desktop or other accounting software experience.
• Candidates who have taken relevant college-level courses are highly favored.
• Driver’s License for running daily deposits.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

I understand the description of this job and essential functions as given above. I also understand that all duties of this job are not described above and that I will perform those indicated and other related duties as directed by my supervisor and management.