JOB DESCRIPTION – BILLING SPECIALIST - ROGERS TOWERS, P.A.

Job Title: Billing Specialist

FLSA Status: Non-Exempt

Department: Accounting

Reports To: Comptroller

SUMMARY:

Provides client accounting analysis and billing support to business partners. Coordinates client accounting activity for assigned business partners and practice areas to meet service guidelines.

· Responsible for complete ownership of the billing cycle for all client/matters

· Manages all billing processes from creation and distribution of original workflows, ensuring attorneys receive accurate workflows and they return these same workflows in a timely matter. Submits finalized posted bills/e-bills in the appropriate template format by adhering to attorney and client specifications. Ensures final bills have been submitted to the client and are posted in the Aderant system.

· Reviews outside counsel guidelines and client agreed rates to ensure preparation of bills in accordance with the same.

· Prepares work in process and bills according to alternative fee arrangements with accuracy ensuring that any fee arrangement is in line with the client’s outside counsel guidelines, monitors fee caps, tier discounts, and matter budgets; escalates and proposes solutions when potential issues could occur (delayed processing of billing, exceeding bill cap, etc.).

· Responsible as eBilling Specialist for all client/matter e-billing setups in addition accountability for successful submission and troubleshooting any and all e-billing issues. Proactively follows up on the acceptance and timely payment of all e-bills.

· Communicates directly with attorneys, their assistants and clients as requested, including any follow-up required regarding any e-billing issues or revisions to guidelines.

· Responds to all inquiries requested regarding billing and payment information; prepares ad-hoc reports upon request.

· Responsible for effective back-up support processes (cross-training and knowledge transfer) to ensure seamless support for all areas to ensure adequate overage when out of office.

· Maintain checking account and spreadsheet for the RT Foundation accounts including year-end contributions letter to attorneys. Backup for submission of reports to IRS regarding same.

· Maintain checking account and spreadsheet for the firm’s Family to Family account.

· Maintain checking account and spreadsheet for the two political contribution accounts as requested by attorneys.

· Responsible for maintaining supply and ordering of check supply for firm.

· Responsible for operation, maintenance and balancing of firm’s depreciation software for all firm assets. Balancing reports with the firm’s balance sheet for tax preparation at year end. Preparation and distribution of reports for tax preparation at year end to CPA firm.

· Posting journal entries regarding depreciation each year.

· Responsible for creating and maintenance of the firm’s malpractice spreadsheet.

· Responsible for setup and maintaining interest bearing accounts for the firm.

· Responsible for setup for any requested and approved interest bearing escrow accounts on behalf of client.

· Responsible for setup and maintenance of trust and corporate accounts for the firm.

· Responsible for any billing/e-billing software communication issues with Aderant through their support portal regarding Aderant billing and BillBlast (Aderant’s e-billing program).

· Backup for all areas of accounting functions.

· Responsible for set up of client alternative billing arrangements.

· Cash Application backup.

· Timekeeper Support.

· Recurring Journal Entries.

· Approves Wires in Bank Systems.

· Aderant Support.

· Training of new hires.

· Closure at month-end.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND OTHER JOB-RELATED COMPETENCIES:

• Knowledge of relevant firm computer software programs (e.g., Aderant, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.

• Excellent analytical and troubleshooting abilities.

• Demonstrates courteous and effective interpersonal and communication skills, both verbally and in writing.

• Demonstrates close attention to detail.

• Ability to handle multiple projects and shifting priorities.

• Ability to handle sensitive matters and maintain confidentiality.

• Ability to organize and prioritize work and meet deadlines.

• Ability to work well in a demanding and fast-paced environment.

• Ability to work and develop skills, work well independently as well as effectively within a team.

• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in accounting preferred.

• Proficient in MS office, specifically MS Excel expertise, and experience using accounting software is required..

• Minimum 2 years' experience in an accounting or finance role; law firm experience a plus.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Finance: 2 years (Required)

Ability to Commute:

• Jacksonville, FL 32207 (Required)

Work Location: In person