Respected law firm is seeking a Legal Secretary to join their team in Palo Alto, California. In this role, you will provide secretarial and administrative assistance to attorneys in a highly collaborative team environment. The role involves drafting legal documents, managing schedules, and handling client communication among other responsibilities. Responsibilities:• Draft pleadings, motions, discovery, memoranda, correspondence, and other documents with precision and accuracy.• File court documents in both electronic and document form, ensuring compliance with all local rules or judge specific requirements.• Utilize MS Office (Word, Excel, PowerPoint, and Outlook), e-Filing, and database software proficiently.• Maintain clear and effective communication, both written and verbal, demonstrating a strong understanding of correct grammar, spelling, and punctuation.• Exhibit acute attention to detail in all tasks.• Manage client deadlines and calendar schedule proactively.• Coordinate and schedule meetings and depositions.• Handle audit requests professionally and accurately.• Anticipate the needs of attorneys to promote efficiency, such as drafting correspondence and preparing shell pleadings and discovery documents in advance.• Demonstrate good judgment and organizational skills to receive, record, and disseminate all information on behalf of the clients and assigned attorneys.• Handle multiple assignments and/or deadlines while maintaining a professional demeanor.• Prepare expense reports with attention to detail and adherence to specific clients’ billing procedures.• Run conflict checks and open new matters, demonstrating knowledge of the litigation process.• Communicate effectively with clients and vendors, maintaining a high level of awareness of confidential information.