The Accounts Payable (AP) Associate will be responsible for the daily processing of accounts payable transactions, receiving and verifying invoices and vendor information, meeting payment deadlines and following procedures and established guidelines. This individual will also be responsible for month-end and other reconciliations, and reports on account statuses. This person must be able to maintain a high level of confidentiality and have an effective oral and written communication skills when working with internal and external customers. Work schedule is Monday to Friday 8:30AM to 5:30PM with an hour lunch break.

Essential Duties and Responsibilities: include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.

· Processing full payable cycle including GL coding, vouching, & releasing payments. Must have experience dealing with high volume of invoices at a high pace while ensuring accurate & timely payments.

· Presenting cash position & disbursement reports to Senior Accountants for review

· Prepare and process check disbursements along with attaching support documentation to check for signature.

· Update and follow check mailing instruction report without exception

· Follow procedures related to new vendor set-up in order to properly process 1099 forms at year end

· Filing & maintaining all vendor invoices & payment in their corresponding permanent files.

· Update vendor accounts on an on-going basis - update vendor addresses, contacts, default GL codes, & terms.

· Assisting vendors/property managers/accountants with any concerns regarding payments

· Reconciling AP vendor accounts to vendor statements. Investigating and resolving any past due balances.

· Maintaining property recurring expense schedule

· Maintaining weekly A/P workflow chart

· Special projects as instructed.

· Ability to understand and explain lease documents.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High School Diploma and two years of experience.

LANGUAGE SKILLS:

Employee must be able to communicate in English. Ability to read, analyze, and interpret general business information. Ability to generate reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

COMPUTER SKILLS:

To perform this job successfully, an individual should have knowledge of Accounting software; Spreadsheet software and Word Processing software. Strong computer skills; proficiency in Excel is required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Some lifting; typically 25lbs. or less.

- Ability to sit at a desk for long periods.

WORK ENVIRONMENT:

· The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· This is a drug-free workplace.