Job Title: Activities Finance Advisor - Ringgold High School

Reports to: Building Principal

Primary Purpose:

The Activities Finance Advisor will be responsible for all accounting of the student activity accounts.

Extracurricular Position:

There are a wide variety of responsibilities which come with being the Activities Finance Advisor. The list below is not inclusive of all responsibilities but is a general overview of expectations for the position. The functions of the Activities Finance Advisor are required to be completed beyond the school day; the stipend is in place for this reason.

Essential Functions:

• Adheres to Student Activities Handbook.
• Completes all required forms in entirety as required by the Student Activities Handbook.
• Meets with Building Principal to audit accounts monthly.
• Balance and prepare all deposits weekly.
• Prepare and maintain documentation to support all disbursements (purchase orders, requisitions, check requests, invoices, etc.).
• Prepare checks for signature/approval.
• Record all revenues and expenditures using District approved activity accounting software.
• Prepare and make all journal entries.
• Reconcile all accounts monthly.
• Prepare and submit all required reports accurately and monthly.
• Report any account discrepancies directly to the Building Principal immediately.
• Keep the Building Principal informed of all real or potential problems (i.e. negative account balances, idle accounts, untimely receipts from teachers or others, known violations of procedures, etc.).
• Responsible for all student activity annual audit documentation and requirements.
• Any other duty or task which the Building Principal finds necessary for the purpose of maintaining appropriate accounting.

Performs other duties as assigned.

Performs in accordance with the Student Activity Handbook, school policy, administrative regulations, state and federal laws.

Temperament:

• Composure under stress
• Ability to work as a team member and independently
• Flexibility
• Multitasking
• Must possess excellent interpersonal skills.
• Must be courteous and able to effectively manage job responsibilities.
• Must be cooperative, congenial, service oriented, and promote these qualities.

Specific Skills:

• Advanced computer skills

• Operate office equipment
• Planning/organization skills

Other Skills and Abilities:

• Ability to follow written and verbal directions
• Ability to complete assigned tasks with minimal supervision
• Ability to organize office setting to efficiently accomplish tasks
• Ability to work independently and make work-related decisions
• Ability to exercise good judgment in prioritizing tasks
• Ability to communicate effectively at all organizational levels
• Ability to deal with problems and resolve
• Ability to communicate clearly and concisely, both oral and in writing
• Ability to perform duties according to District policies and state and federal regulations

Evaluation:

Performance of this job will be evaluated annually in accordance with the provisions of the applicable policies of the Ringgold School District.

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. The employee in this position will be required to follow any other instructions and to perform any other duties requested by his or her supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the required duties.

TERMS: 12 months

STIPEND AMOUNT: $2,000