Executive assistants are like administrative assistants or secretaries in that they all support someone else's work—usually an executive—by handling or supervising office duties. The difference is that an executive assistant is specifically a senior office staff member assigned to a top executive. This involves supervising and training other office staff, as well as tackling tasks that could have a dramatic effect on the success of a company.

Executive Assistant Duties & Responsibilities

This job generally requires the ability to do the following work:

• Accounting/bookkeeping
• Calendar management
• Client relations
• Design and maintain a filing system
• Organize meetings
• Keep records
• Arrange travel plans
• Typing
• Event planning
• Prepare reports
• Processing expense reports
• Take meeting minutes

Executive assistant duties include the same duties performed by administrative assistants: making and accepting phone calls; sending memos, emails, and letters on behalf of the executive; receiving visitors; handling scheduling; and more. They also act as gatekeepers, making decisions about who gets access to the executive and what information the executive receives.

They often conduct research and prepare reports that influence company policy. These responsibilities mean that executive assistants must thoroughly understand their employer’s work. As a result, these workers also can act as a liaison between the executive and the rest of the clerical staff.

Education, Training, & Certification

There are few educational requirements to getting started as a secretary but achieving a position as an executive assistant usually comes only after several years of experience.

• Education: A high school diploma is enough for most entry-level jobs, but those with associate’s or bachelor’s degrees in business-related fields will be more marketable.
• Certification: No one needs to be certified to be an executive assistant, but there are certifications available through online courses for most software programs that require proficiency. Such certifications can make a job candidate more appealing.
• Training: Experience and trust is gained by doing the job, are executive assistants generally have proven themselves over an extended period.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Weekend availability

Ability to commute/relocate:

• Beaumont, TX 77707: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Preferred)

Experience:

• Microsoft Powerpoint: 2 years (Preferred)
• Microsoft Excel: 5 years (Preferred)

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Weekends as needed

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person