Position: Payroll Administrator

Reports to:  Payroll Manager

Job Summary:

The Payroll Administrator will assist in processing weekly payroll, billing, and commissions maintenance for the internal production team.

Duties/Responsibilities:

• Gather weekly time records from clients and internal teams.
• Maintain an accurate listing of current employees for weekly payroll collection.
• Communicate professionally with internal team regarding missing time records to reach resolution and timely process of weekly payroll.
• Enter, maintain, and process information in the payroll system, including employee hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, pay/bill rate changes and other payroll related information.
• Ensure employees are paid accurately, timely and in accordance with company policies, federal and state regulations.
• Complete independent audit of payroll data; which includes all earn codes and weekly adjustments, pay and bill rate changes and making corrections as needed.
• Ensure invoice data reflects payroll hours.
• Issue replacement checks for direct deposits due to payroll errors or employee terminations.
• Review and respond to garnishment inquiries and send to Paychex vendor for processing.
• Respond to payroll related questions and escalate when necessary.
• Maintain database in Sage/Intacct for billing changes and any manual entries required for weekly pay/bill.
• Manage changes in spread reporting in OneBridge software, provide weekly updates to ensure spread accuracy.
• Perform other related duties as assigned by Management.

Required Skills/Abilities: 

• Strong time management skills and the ability to multi-task.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office and Excel 
• Demonstrate strong problem/resolution skills.

Education and Experience:

• Bachelor’s degree
• 1-3 years of experience in payroll preferred.

Physical Requirement:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.