About The Job

Job Title: Office Administrator/Receptionist

Company: Robinson Financial Group

Location: Gainesville, FL

About Us:

Robinson Financial Group is a wealth management firm dedicated to fostering a friendly, team-oriented, and drama-free environment. Our mission is to provide peace of mind to our clients through maintaining strong relationships with clients, estate planners, and CPAs.

Position Overview:

We are seeking a dynamic and growth-oriented Office Administrator/Receptionist to join our expanding team in North Central Florida. The ideal candidate is not just looking for a job but is eager to represent our firm as Director of First Impressions. If you are organized, empathetic, and dedicated to delivering the highest level of service, we want to meet you.

Responsibilities:

• Create a great first impression; greet clients in a professional and friendly manner; build a quick rapport when meeting new people.

• Answer incoming phone calls on a multi-line system; take clear and accurate messages and gather information from prospective clients to direct them to the appropriate staff member; communicate with clients and other professionals in person and by phone.

• Schedule client meetings.

• Provide support to advisors, legal assistants and operations team members.

• Process detailed paperwork and prepare planning reports.

• Manage accounts payable & accounts receivable (responsibility shared with another staff member).

• General office duties, such as copying, scanning, faxing, mailing, etc.

• Order supplies (responsibility shared with another staff member).

Prepare conference room(s) for meetings.

Requirements:

• Strong attention to detail

• Basic computer skills and proficiency in MS Office

• Ability to perform a variety of duties, often changing from one task to another of a different nature

• Effective verbal and written communication

• Able to meet deadlines in a fast-paced advisory firm

• Excellent time management and organization skills

• Ability to prioritize tasks and organize to do’s

• Self-directed, able to work independently

• Education: High school or equivalent required

• Professional office experience required: 1 year

• Receptionist: 1 year

Personality Requirements:

• Good people skills with a strong sense of self-awareness
• Team player with a humble attitude
• Initiative-driven and growth-minded
• Coachable and open to professional development

What We Offer:

• Competitive hourly rate $17 and up, depending on experience
• Health insurance stipend
• Paid time off and sick time
• Flexible work schedule
• SIMPLE IRA with employer matching option
• Bonus opportunities
• Employee discount
• Professional development assistance/coaching
• Education Reimbursement (industry licensing)

How to Apply:

Please submit your resume along with a cover letter detailing your relevant experience and salary expectations.

Company Website: robinsonfg.com

Job Type: Full-time

Salary: From $17.00 per hour

Expected hours: 40 per week

Schedule:

• 8-hour shift

Travel requirement:

• No travel

Work Location: In-person