Job Title: Assistant Controller

Location: McAllen, TX Pay Status: Salaried

Pay Code: 301 Department: Finance

Pay Grade: 8

Reports to: Controller at Corporate Head Office (with dotted line to General Manager at the McAllen, TX facility)

Supervisory Responsibilities: No Date Revised: 04/24/2024

Description: This position will serve as a key accounting support to the Controller and will support all accounting activities at the McAllen facility. They will provide support in plant accounting matters such as billing, monitoring collection from customers, resolving accounting issues at plant and work as a liaison between corporate head office in Atlanta and McAllen facility.

The Assistant Controller position is responsible for working with the Facility General Manager to manage customer billing and accounts receivable, be the financial point of contact for the Facility and maintain good internal controls. This role works with external customers, Facility General Manager, and corporate head office.

Duties and Responsibilities:

Responsible for accounting functions at plant, including but not limited to:

• Handle day-to-day customer billing: Utilize NetSuite to manage customer billing processes efficiently, ensuring accuracy and timeliness in invoicing.
• Revenue leakage prevention: Implement measures to ensure that all services performed are properly billed to customers, minimizing revenue leakage.
• Credit policy compliance: Ensure that load processing adheres to the company's credit policy, mitigating risks associated with credit management.
• Payment application and cash processing: Accurately apply payments to invoices and collaborate with the head office for daily cash lockbox processing, maintaining financial accuracy and integrity.
• Accounts receivable management: Monitor accounts receivable aging closely and follow up on past-due accounts promptly to optimize cash flow and minimize bad debt.
• Credit and reference checks: Perform thorough reference and credit checks on potential customers, supporting informed decision-making in customer onboarding.
• Accounts payable coordination: Record accounts payable for the plant, monitor purchase orders, and coordinate with vendors for account reconciliation, ensuring accuracy and timeliness in payments.
• Support to Controller and General Manager: Provide accounting support to the General Manager, offering financial insights and assistance in decision-making processes.

Credit card expense management: Review credit card expense documentation, organize supporting files, and accurately account for credit card expenses, maintaining transparency and compliance.

• Inventory spare accounting: Manage the accounting of inventory spares, ensuring proper valuation and accurate financial reporting.
• Fixed asset register maintenance: Maintain the fixed asset register, accurately recording and tracking fixed assets to facilitate proper asset management.
• Accounting controls: Develop and recommend accounting policies and procedures, maintaining strong internal controls to safeguard company assets and ensure compliance.
• Liaison with corporate head office: Act as a liaison with corporate head office for accounting matters related to the plant, facilitating communication and alignment between local and corporate finance teams.
• Special projects and analysis: Undertake special projects and analysis, such as variance analysis and KPI compilation, to provide valuable insights for decision-making and performance evaluation.
• Month-end closing support: Assist with the month-end closing process related to accounts receivable, audit, and other ad hoc reports, ensuring timely and accurate financial reporting.
• Stakeholder relationship management: Interface with stakeholders, including plant management, corporate head office, and customers, building positive relationships and facilitating effective communication and collaboration.

Qualifications and Skills:

• Energetic and Goal-Oriented: A proactive and driven individual who thrives in a fast-paced environment and is dedicated to achieving goals.
• Team Player: Collaborative mindset with a willingness to learn and contribute to team efforts effectively.
• Communication Skills: Excellent written and verbal communication skills to interact with colleagues, management, and external stakeholders.
• Independence and Problem-Solving: Ability to work independently, demonstrating efficient problem-solving skills to address challenges as they arise.
• Attention to Details: Keen attention to detail coupled with the ability to see the big picture, ensuring accuracy in financial processes and decisions.
• Accounts Receivable and General Accounting: Thorough understanding of accounts receivable processes and general accounting principles, enabling effective management of financial data and transactions.
• Organization and Time Management: Strong organizational skills with the ability to manage time effectively, prioritize tasks, and handle multiple responsibilities simultaneously.
• Deadline-Oriented: Commitment to meeting deadlines and delivering results within specified timeframes.
• Problem Analysis: Proficient problem analysis skills to identify issues, assess their implications, and implement appropriate solutions.
• MS Office 365 and ERP Systems: Advanced proficiency in Microsoft Office 365 applications, particularly Excel and Word, along with experience in ERP systems (experience with NetSuite is highly desirable).
• Experience: 5 years of experience with accounting software and relevant accounting experience, demonstrating a solid foundation in financial management and reporting.

Work Environment and Physical Requirements: (Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this job). Most of the time performing this job is spent inside a standard office environment. Frequently sits, reach with hands and arms; climb or balance, stand and walk; grasp with hands and fingers and lift up to 15 lbs. Occasionally bend, twist, push, pull, climb, squat, crawl and kneel. Frequently use computer, telephone, and other office equipment.