Job Summary:

Position is responsible for assisting administrative positions, accounts payable, bank deposits, HR and Payroll processing.

Essential Job Duties and Responsibilities: (Additional duties may be assigned)

• Process deposits from Syracuse and satellite offices. Daily post and enter on a spreadsheet to completion. Process bank deposits on a weekly basis.
• Process all practice invoices and enter into financial documentation.
• Order office supplies for all offices.
• Distribute petty cash for front desk, maintain, balance and replenish.
• HR timeclock - Assure the practice payroll time system, PTO, and holidays are accurately entered.
• Incoming mail – separate and process.
• Support positions within the administrative department.

Education and Experience:

• Accounting degree and/or business preferred.
• Experience in personal computer and accounting software required.
• Equivalent combinations of education and work experience will be considered.

Equipment, Machines and Software Used:

Ability to operate a computer, printer, telephone, fax machine, photocopier, and postage meter.

Computer Software: Microsoft to include Outlook/Express, Excel, Word, Allscripts, Quick Books, Podis and Practice Payroll system.

Knowledge, Skills, and Abilities:

• Computer proficiency including word processing, data entry, spreadsheets, and generating reports using standard software applications.
• Demonstrates professional appearance, manners and decorum.
• Maintain a positive relationship with patients, physicians and other staff. Is conscientious of other people’s feelings and rights. Is always polite.
• Ability to maintain patient confidentiality.
• Good communication skills including verbal and written communications.
• Ability to multi-task.
• Ability to work in a fast-paced environment.
• Strong interpersonal and communication skills and the ability to work effectively with individuals at all levels of the organization structure.
• Some analytical ability to gather and summarize data, find solutions to various administrative problems, and prioritize work.
• Skill in organizing and establishing priorities.
• Ability to create, compose, and edit written materials.
• Must be detail-oriented and well organized.
• Ability to maintain accurate records and data files.
• Ability to gather data, compile information, and prepare reports.

Job Type: Full-time

Pay: From $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: In person