Are you someone who thrives on having everything in its place, loves structured processes, and finds satisfaction in an organized workspace? Do you excel at navigating established systems to bring order to daily tasks? If so, we have an exciting opportunity for you!

The Renée White Team, the #1 real estate team in Contra Costa County, is looking for an Administrative Coordinator to provide crucial support to our listing team. As an Administrative Coordinator with us, you'll play a key role in maintaining order and structure within established systems—a fundamental aspect of our operations.

This is not a remote position. The Administrative Coordinator will work from our office located at Walnut Creek.

$25 - $30 hourly

Document Coordination Support

• Coordinate all transactional documents from Listing to Close
• Maintain a well-organized electronic filing system using Google Drive/KW Command
• Process documents daily (receipt, segmentation, naming, and saving)
• Prepare and distribute document packages
• Review document packages for accuracy and completeness, obtaining any missing items or signatures
• Track all contractual timelines and deliverables

Listing Preparation Support

• Collaborate with the Listing Manager to streamline property listing preparations
• Schedule property-related tasks such as inspections, cleanings, staging, photography, and sign installations
• Create MLS listings and design property flyers

• Previous experience as a Transaction Coordinator or in a similar role in the real estate industry
• Strong knowledge of real estate transactions and contracts
• Excellent organizational and multitasking skills with a keen eye for detail
• Exceptional communication and interpersonal abilities
• Proficient in Google products: sheets, calendar, drive, Gmail
• Experience with Follow-up Boss or KW Command is a plus
• Ability to work effectively in a team-oriented environment

The Renée White Team is passionate about serving our clients with knowledge and experience while delivering exceptional customer service. We are building an organization where we all grow together as one. The results of our commitment to our clients and the people we work with are seen in the 5-star ratings received on Google and Yelp. The Renée White Team is the #1 real estate team in Contra Costa County achieving over $200 million in gross sales in 2022. The team has earned the #1 agent, team, or group award since 2009.