The Center Coordinator of Operations is the local administrator who oversees the day-to-day operations, facility, and book/supply needs of the local center, as well as manages the local major fundraising event. Tasks are listed below. Some travel is required; to be considered, one must be able to attend training in Dallas, TX on July 21-26, 2024, and attend local training for 3 days in August. It is preferred that local administrators also teach 2-3 classes at the local center. This position is a part-time, hourly position, requiring work hours about 8:45-3pm on Mondays/Thursdays at the local center (nursery provided).

Work from home 12pm-4pm Tuesday/Wednesday (Friday only as needed). Work schedule is compatible for parents caring for children.

Daily Operations

• • Open or close facility
  • Collect all attendance and enter into Jupiter Grades by 9:30am
  • Oversee cleaning and use of facility
  • Contact landlord in matters pertaining to facility use or misuse
  • Contact corporate office when new supplies are needed
  • Communicate ongoing changes regarding operations: uniforms, booklists, etc
  • Conduct all drills (fire, severe weather, lockdown, etc.)

Committee Management

• Prepare beginning-of-the-year committee sign up sheet for orientation
• Schedule all committee meetings at the beginning of the year
• Attend all committee meetings

Center Records

• • Maintain files, including:
    • Family contact information
    • Student Schedules
    • Tutor Schedules
    • Master Classroom Schedule
  • Create a Center Binder (for chores and dismissal)
  • Maintain Center hard files (family files, drill reports)
  • Maintain all files according to RCA norms as outlined in the Beta Drive file

Student and Faculty Schedules

• Based on the Master Classroom schedule, update and maintain all student and faculty schedules

Center Special Events

• Organize and manage parent volunteers for each event committee
• Purchase all needed supplies for events
• Oversee events and maintain consistency with RCA policies.

Admissions and Family Interviews

• • Administer assessment tests
  • Ensure all assessment fees are paid
  • Assist with set up tours and events, as needed

Book Distribution

• • Distribute books to tutors
  • Oversee collection of tutor books at the end of the center year
  • Collect and re-distribute books when teaching responsibilities are changed
  • Store and inventory any books that are not used during the year

Center Calendar

• • Maintain the Center calendar
  • Add all drills to the administrative calendar

Manage Center Petty Cash Account

• • Collect monies for your Center
  • Account for all monies and send information to the corporate office
  • Deposit money into the Center account

Main Center Fundraiser

• • Serve as committee chair for the Center main fundraiser
  • Oversee ticket sales, auction, raffle, and corporate sponsorship with help of committee

Staff Training

• • Assist with supplies and setup during staff training
  • Print and organize documents for staff training

End-of-Year Oversight

• • Oversee used book and uniform sale
  • Oversee end-of-year cleaning/work day

Activities Outside of RCA

• • Assist with planning family picnic
  • Purchase any items needed for event activities

Coordinator Training

• • Join in on all applicable conference calls
  • Attend summer coordinator training and mid-year training weekend

All employees of Regina Caeli are required to have a clear background check