Redwood Construction Group

Project Coordinator

Redwood Construction Group is a Construction and Real Estate firm headquartered in Willowbrook, IL with projects and developments in residential and commercial markets in Chicago and the surrounding suburbs.

Learn more about us at: https://redwoodbuilt.com/

Redwood is seeking a detail-oriented, organized, professional Project Coordinator to join our team. The role of the Project Coordinator is to provide general administrative support to the Construction teams. The ideal candidate enjoys supporting and is eager to assist internally and externally, has a good phone demeanor, strong organizational skills, and multi-tasking skills. This position requires the ability to work in a fast-paced environment with competing priorities and changing project dynamics. Must have strong computer skills and be able to work in online software, Microsoft Suite, and phone apps as needed for job tasks.

Primary Big 7 Responsibilities:

• Manage company master directory and create project-specific directories with all owners, vendors and subcontractors, design team members, and other project team members.
• Manage and control project setup and documents in ProCore including but not limited to; drawings and specifications, entering project budget, prime contracts, owner change orders, owner pay applications, job costing, and support team with submittal and RFI process.
• Monitor, verify, and hold vendors accountable for submitting documentation as required, including but not limited to Bids, Signed Contracts and Change Orders, Proof of Insurance, Submittals, RFIs, Billings, Warranty, and Close Out documents.
• Participate in and document meeting minutes for owner, contractor, and architect meetings as well as subcontractor meetings, and ensure action items have documented due dates.
• Contact vendors to determine the status of orders and identify any discrepancies with quantity and specifications vs approved submittals and contract requirements.
• Coordinate deliveries with vendors and the project team.
• Assist project managers and billing managers with collecting project billings, processing monthly draws, and creating and collecting lien waivers.
• Create and manage ProCore reports following operating procedures. Work with ProCore rep and Director of Construction to identify required forms and reports to build standard operating procedures.

General Responsibilities:

• Coordinate with the Director of Construction and Project Managers on projects. Provide communication and document support to project field staff.
• Create and maintain the list of project standard requirements, reports, etc. by operating procedures. Interpret and communicate operating policies and exercise administrative compliance when it is appropriate; assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service as it relates to operating policies.

Qualifications:

• A high school diploma or GED is required. Higher level education preferred.
• 1-3 years of experience in construction-related experience
• Basic skills and construction knowledge (how to use construction equipment and tools) are needed
• History of professionalism, being a team player, adhering to project schedules, regular attendance at work, and a strong work ethic.
• Willingness to work as part of a unified team and engage in group processes.
• Ability to work well with others to resolve issues.
• Ability to build positive relationships with Owners, Design Professionals, Redwood personnel, and subcontractors.
• Clear concise communication skills both written and verbal.
• Entrepreneurial mindset loves to be challenged, determined to win, puts clients and teammates first, collaborative, inquisitive, self-motivated, and operates on trust (not fear).
• High integrity trusted, direct, truthful. Embodies confidence and admits mistakes.
• Computer literate (Word, Excel, and Outlook) in Microsoft Project Scheduling Software. Proficiency with spreadsheets, email, and other software used in the construction industry.
• Experience with ProCore is required.
• Valid driver's license and clean DMV driving record. Candidates may be required to pass a criminal background check and motor vehicle check.
• Ability to work a flexible schedule, understanding that your scheduled workdays may vary according to staffing and project needs.
• Maintain a neat, well-groomed, professional appearance.

Salary and Benefits:

• Full-Time Position
• Starting Salary at $70,000 per year, commensurate with experience
• Bonus Structure
• Competitive Benefit Package
• Paid Holidays, Vacation, and Sick Days (PTO)
• Career Growth Opportunities

• Bonus Structure
• Competitive Benefit Package
• Paid Holidays, Vacation, and Sick Days (PTO)
• Career Growth Opportunities