Overview

We are actively recruiting for a full-time, permanent Senior Administrative Assistant role with Alkermes. Once hired, you’ll start on day one working with your hiring manager and new team. You’ll go through that company’s standard new employee onboarding and be on your way!

Even if you are unsure if your skills are a perfect match, don’t hesitate to apply - we’d love to hear from you and work with you to find the right fit.

Responsibilities

What You’ll Contribute Day-to-Day:

The Alkermes Legal team has an exciting opportunity for a Senior Administrative Assistant. This position will support to the US Legal Leadership team as well as the US Legal department and report to the Senior Vice President, Corporate Counsel. We are seeking an ambitious individual comfortable working in a fast paced and ever-changing environment while maintaining the highest degree of confidentiality in the execution of the following:

• Oversee all aspects of general office/people coordination
• Calendar management for senior leaders of the team; at times making independent decisions regarding scheduling
• Assist senior leaders of the team with file management, document preparation, proofreading/editing, document e-signature preparation and presentation slides
• Manage travel arrangements through Alkermes travel vendor while adhering to Alkermes’ travel policy 
• Coordinates timely submission of expense reports 
• Meeting schedule support for individual and collaborative meetings, including overseeing scheduling, catering, AV or Teams set-up, and room set-up for collaboration meetings. 
• Coordinate interoffice arrangements for traveling members of the department
• Assist with attorney licensing support and reporting
• Manage department file room 
• Primary support for Company contract management system, Agiloft, inbox/”help desk” queries 
• Support Legal Operations initiatives and projects
• Plan and support on and off-site event planning (as needed)

Qualifications

You’ll Be a Great Fit If You Have:

• Associate or Bachelor (preferred) degree in a relevant field
• 7-10 years executive administrative experience; preferably in a legal department or law office.

It's An Added Bonus If You Have:

• General knowledge of corporate office administrative activities
• Strong working knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and Teams
• Experience with Teams, SharePoint and contract management systems preferred
• Ability to learn and adapt to evolving technologies 
• Maintain a can-do attitude, with the ability to problem-solve 
• Ability to work under pressure while remaining flexible, proactive, resourceful and efficient 
• Excellent written and verbal communication skills 
• Strong organization skills and attention to detail is a must 
• Ability to interact with all levels of staff in a fast-paced environment 
• Ability to maintain highest degree of confidentiality and discretion 
• Ability to prioritize and manage multiple projects 
• Ability to work in the Waltham office 

About reacHIRE

Alkermes plc is a global biopharmaceutical company that seeks to develop innovative medicines in the field of neuroscience. The company has a portfolio of proprietary commercial products for the treatment of alcohol dependence, opioid dependence, schizophrenia and bipolar I disorder, and a pipeline of clinical and preclinical candidates in development for neurological disorders. Headquartered in Dublin, Ireland, Alkermes has a research and development center in Waltham, Massachusetts; a research and manufacturing facility in Athlone, Ireland; and a manufacturing facility in Wilmington, Ohio. For more information, please visit Alkermes’ website at www.alkermes.com.

Please note:

• reacHIRE will reasonably accommodate applicants with disabilities who need adjustments in order to complete the application or interview process. For assistance with your application please contact: Sarah White at swhite@reachire.com.