Title: Conference Planner / Event Planner

Location: 6011 Connection Drive, Suite 600 Irving, TX 75039 or 56 Top Gallant Rd, Stamford, CT 06902 (Remote)

Duration: 9 months (Contract to Hire based on performance)

Hours: 40/hours a week

Job Description:

• Mostly Remote but Onsite will be required at times for meetings so all candidates MUST be within driving distance
• Bachelor’s Degree required for consideration
• Candidate will be responsible for Managing a critical email inbox - prior experience managing Inboxes & Successfully communicating with Sr / Executive Leadership in prior roles desired.
• Attention to detail and multi-tasking skills required.

About the role:

The primary focus of this role is to support the Resource & Travel team processes and projects. This individual will manage the team inbox and will be responsible for responding to all emails and actioning resourcing / staffing changes and requests for stakeholders across the Conferences business. This person will be working in spreadsheets on a daily basis, including creating and updating formulas and creating reports to enable leaders to make informed decisions on resourcing / staffing for 40 global conferences per year.

It is important for this individual to learn the role responsibilities of all functional teams. Partnering with their immediate team and key stakeholders across multiple teams, this self-starter should continually seek opportunities for improvement to help the Conferences organization evolve and scale effectively in a changing environment.

What you will do:

• Manage the Conferences Resource & Travel inbox, responding to email inquiries within 24 hours.
• Establish necessary flows of communication to Resource & Travel team while maintaining an organized inbox.
• Action requested changes across all tools and consistently escalating to manager when necessary.
• Maintain a strong line of communication with stakeholders, ensuring all emails and actions have been processed, information has been shared with affected teams, and following up with stakeholders when necessary.
• Independently and confidently communicate with senior-level executives to request information required to update tools or meet deadlines.
• Support with management of Conference Allocation and Conference Delivery Support List tools, ensuring data & formula consistency and accuracy across all tools and reporting.
• Partner with Logistics, Associate Registration, and Housing teams to communicate and expedite next steps for late changes / additions to conference resourcing.
• Create & maintain tools to support the Corporate Events team, providing a consistent approach for internal events staffing.
• Assist in identifying resources to fill staffing gaps when required, leveraging data from availability survey.
• Manage weekly ongoing travel approval process, tracking newly proposed associates and provide analysis by division for approval by manager.
• Partner with Resource & Travel team to provide support during bi-annual travel review process.
• Prioritize, improve, and manage multiple tasks in a data-driven, high-performance environment.
• Ability to travel up to 20% of the time.

What you will need:

• Bachelor’s degree required.
• 1-3 years’ experience in Travel Planning, Project Management, Conferences/Events or Consulting.
• Conference or event experience preferred.
• Exceptional oral and written communication skills; demonstrated ability to speak/write clearly and persuasively.
• Fully competent in MS Office and Google, especially Excel and Google Sheets (ex. using v-lookups, pivot tables and formulas consistently).
• Exceptional collaboration skills with proven ability to build partnerships across lines of business.
• Ability to efficiently prioritize in a dynamic work environment.
• Consistent demonstration of integrity, collaboration, no-limits mindset, objectivity and delivery of results.
• Inquisitive, creative, and innovative with exceptional problem-solving skills and very strong attention to detail.

Additional Information:

• Mostly Remote but Onsite will be required at times for meetings.
• Candidates MUST be within driving distance of Irving Tx Facility OR Stamford CT Facility.
• Bachelor’s Degree required for consideration.
• Please ensure only Jr. Candidates are submitted in the next wave of Resumes - Candidates should only have between 1-3 years of related exp.
• Communication Skills are critically important.
• Resume should reflect skills in Google Sheets and Excel.
• This role will require a lot of inbox management but also as the job description states, they’ll be responsible for updating and creating various tools within Google Sheets / Excel and we need to see more proficiency in that realm.
• Candidates must be very organized and have the ability to think critically.

We are an equal opportunity employer. It is our policy to provide employment, compensation, and other benefits related to employment without regard to race, color, religion, sex, gender, national or ethnic origin, disability, veteran status, age, genetic information, citizenship, or any other basis prohibited by applicable federal, state, or local law.

Job Types: Full-time, Contract

Pay: $22.00 - $26.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• Do you have Bachelor's Degree for consideration?
• How many years of experience do you have in Corporate Event Management or Conference Planning?
• Will you be comfortable going on onsite If required to the office. (56 Top Gallant Rd, Stamford, CT 06902 or 6011 Connection Drive, Suite 600 Irving, TX 75039) ?

Location:

• Irving, TX (Required)

Work Location: Remote