Job Title: Lab Support & Purchasing Admin.

Contract: 6 Months

Location: San Jose, CA 95134

Timings: 9am – 6pm

Responsiblities:

• Manage labs’ purchase & shipping requests including invoices.
• Identify and contact vendors for specifics items per projects need
• Maintain purchasing information, files/records, and new vendor registration
• Request quotations for comparison and price negotiation with vendors
• Prepare require docs & submit order requests & work closely with Finance Purchasing team to provide necessary info to complete internal PO process
• Actively follow up for status of PO, follow up with vendors on ETA and delivery schedule
• Receive new orders and enter in JIRA system for tracking purpose, maintain life cycle of JIRA system
• Maintain Confluence space for group; documentation of HR/Legal/Project related information
• Provide Administrative support to the lead & management of lab; Perform HR task (On-board & Off-board, Handle and resolves employee relations issues)
• Organize & support team events
• Collaborate with Finance/Accounting for invoicing and payment processing
• Drive physical audits and perform regular inventory and support asset management team
• Prepare and coordinate and receive incoming shipments. Compare packing lists with purchase details to ensure accurate make, model, and quantities are received.
• Perform ad hoc requests as directed by on-site management.
• Collaborate and maintain business relationships in order to meet and exceed client expectations with respect to Business as Usual and project activities.
• Train, mentor, and suggest improvements / modifications.

Requirements:

• Hands on, self-starter who is comfortable with multiple tasks in a team environment
• Five years of purchasing and inventory management experience
• Administrative experience & Solid spreadsheet skills
• Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non-technical personnel.
• Strong technical, analytical, and problem solving skills.
• Ability to complete tasks and deliverables within expected timelines
• Excellent organizational skills, strong attention to details, and willingness to learn and be methodical about following procedures.
• Able to work independently as a part of a larger team in a global organization.
• Able to multitask in high pressure situations and take ownership of project / tasks from planning, deployment, and post-deployment support.
• After hours and weekend support and/or alternative work schedules are required at various points in the year

Education:

• High School diploma or equivalent.
• 2 year technical degree or equivalent work experience highly preferred
• Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge.
• Able to lift 50 lbs.
• Able to move servers to and from main DC to the colocation and labs
• Proficient knowledge of confluence, Microsoft Windows, Linux OS types.

Job Type: Contract

Salary: $28.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• San Jose, CA 95134: Relocate before starting work (Required)

Work Location: In person