Overview

Job Summary:

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm has an immediate opening for a full-time Legal Administrative and Operations Assistant in our New Orleans, LA Office. The individual in this role will assist attorneys defending civil defense litigation matters. This is a hands-on position that involves working collaboratively with clients and employees of the firm.

Responsibilities

• Under attorney direction drafts and prepares correspondence and other written documents as required including responses, reports, filings, pleadings, answers, motions, interrogatories, letters and other documents as necessary.
• Maintains calendar for deadlines
• Schedules depositions, hearings, appointments, and any other legal proceedings necessary for attorneys.
• Ensures organization of files including opening, closing, management and maintenance of files.
• Monitors files and escalates issues requiring attorney involvement. Performs timely handling of highly sensitive issues and materials related to case.
• Prepares and handles tracking and disposition of subpoenas or other requests for information as needed. Issues subpoenas as needed.
• E-files documents using state and federal court databases.
• Greet, assist and direct visitors and clients.
• Answer all incoming calls and handle caller’s inquiries; receive and relay telephone messages.
• Direct callers to the appropriate staff member as appropriate and take adequate messages when required.
• Pick up, sort and deliver the mail as well as open, date and stamp all general correspondence and distribute mail into appropriate mailboxes.
• Maintain an adequate inventory of office supplies and storage room inventory/cleaning and monitor the use of supplies and equipment. Keeps kitchen and common areas clean
• Performs other duties as assigned.

Qualifications

• 3 years of prior legal assistant experience supporting litigators in civil defense litigation, preferably in a high-volume, fast-paced law firm environment.
• Strong working knowledge of area of specialization preferred (workers compensation and/or insurance defense).
• Solid command of Microsoft suite of software and ability to navigate legal software systems such as time billing and electronic file management

Benefits

Our firm offers competitive salaries and a comprehensive benefits package for full-time hourly employees including medical, dental & vision insurance, employer paid life insurance, employer paid short-term disability insurance, generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full-time may vary.

Physical Demands

This position is considered to be mostly sedentary and will require the employee to sit for extended periods of time. It will also require the employee to occasionally stand, walk, and reach with hands and arms. They may engage in bending, stretching, reaching and other motions in the course of a working day. They will be engaged in using office equipment and computers. They may engage in lifting supplies and materials up to 20 pounds from time to time. While performing duties of this position, the employee is regularly required to see, talk and hear.

Working Conditions

This job is located primarily in an indoor office environment with varying noise levels. There may be varying degrees of temperature. The employee may be interrupted from time to time.

The above statements are not intended to be an exhaustive list of all responsibilities and activities required of the position. They are intended to describe the general nature and level of work being performed for this job.

QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast-paced and challenging environment.

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