Job Overview:
We are a wholesale real estate company in search of a highly organized and detail-oriented Executive Assistant/Transaction Coordinator to play a pivotal role in our operations. This position involves providing essential administrative support to our executive team while directly interfacing with homeowners and title companies. The ideal candidate will possess excellent communication skills, be proficient in office software, and excel in managing multiple tasks simultaneously. This is a full-time position with significant growth potential within our dynamic team.

Key Responsibilities:

• Manage executive calendars, scheduling meetings, and coordinating appointments with homeowners and title companies.
• Prepare and edit correspondence, reports, and presentations crucial to real estate transactions, ensuring clarity and accuracy.
• Assist in coordinating property closings and prepare necessary documentation, liaising effectively with title companies throughout the process.
• Conduct research and compile data relevant to real estate markets and properties, supporting decision-making processes.
• Handle sensitive and confidential information with discretion, particularly in interactions with homeowners and title companies.
• Perform general office management duties, including file organization and maintaining supplies, to ensure smooth operations.
• Efficiently handle incoming calls, taking messages, and directing inquiries appropriately, maintaining professionalism at all times.

Qualifications:

• Proven experience as an Executive Assistant, Transaction Coordinator, or similar role within the real estate industry.
• Proficiency in DocuSign, CRMs, Excel, and Google Suite, with an understanding of real estate-specific software preferred.
• Strong organizational skills and the ability to prioritize tasks effectively within fast-paced environments.
• Excellent written and verbal communication skills tailored for real estate transactions, with an emphasis on professionalism and clarity.
• Meticulous attention to detail and accuracy in all aspects of work, crucial in dealings with homeowners and title companies.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information, respecting the privacy of all parties involved.
• Familiarity with calendar management, data entry, and general administrative tasks in a real estate context.
• Experience with phone systems and handling incoming calls, particularly in a real estate setting, with a focus on customer service excellence.

We offer competitive compensation based on experience and performance, along with the opportunity to work closely with homeowners and title companies, shaping successful real estate transactions. If you are a motivated individual with exceptional organizational skills and a passion for making a difference in wholesale real estate, we encourage you to apply for this position and become an integral part of our team.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person