Queens Community House (QCH) is a nonprofit organization serving Queens' diverse population through various programs aimed at individuals and families across different age groups. QCH prioritizes social and economic justice and welcomes individuals from diverse backgrounds who are passionate about their mission.

Position Overview

The Contract Administration Manager role involves managing documentation related to funding contracts from City, State, and Federal agencies. This position is crucial for ensuring compliance with government regulations, as QCH receives a significant portion of its funding from government sources. The Manager will coordinate internal and external stakeholders to facilitate the contracting process efficiently. This role primarily involves administrative and project management tasks, demanding strong attention to detail and organizational skills.

Primary Responsibilities

• Project manage the registration and management of funding contracts, involving detailed documentation requirements.
• Liaise with various parties to secure information and documents, including QCH staff, executive leadership, consultants, and funder representatives.
• Manage processes in contracting portals established by Government funders.
• Maintain a calendar of deadlines and communicate key dates with relevant stakeholders.

• Review contract requirements and communicate key provisions to executive and program leadership.
• Respond to information requests from auditors.

• Maintain electronic and paper files in accordance with Document Retention Policy.
• Develop and implement new filing systems as needed.
• Assist with other administrative tasks as required.

• Supervise Contracts Management Assistant.

Qualifications:

• Bachelor’s degree in business or relevant field required.
• Minimum of three (3) years of experience, preferably involving system-building with government grants or complex bureaucratic processes. Experience as a supervisor is strongly preferred.
• Excellent organization and project management skills with strong attention to detail.
• Strong interpersonal skills and ability to interact with various stakeholders.
• Proficiency in Office365 (including Planner) and comfort with technology; knowledge of Salesforce, PassPort, NYS Contract Management System (CFS, or NY Statewide Financial System (SFS) is an advantage.
• Experience handling confidential information with discretion.
• Ability to work independently, prioritize tasks, and follow up proactively.

• Notary public certification
• Supervisory Experience

Additional Details:

• Medical
• Dental

• Vision
• Life Insurance
• Flexible Spending Accounts (FSA)
• Paid Family Leave
• 403b Retirement Plan
• Eligible for up to 27 days of annual leave (17 days in your first year), and 12 sick days
• Ten Specified Federal Holidays off
• Professional development, training, and networking opportunities

We are a passion-led, mission-driven organization – one that looks to continually enrich the lives of our diverse member community.