The Accounting Specialist provides billing, administrative and staff support for various programs. This position performs a variety of skilled and semi-skilled duties related to internal and external customer service ranging from routine to complex clerical and accounting work.

The Accounting Specialist shall:

• Accounting - expense tracking, billing/invoicing through QuickBooks, tracking requisitions, purchase orders, assist with billing for projects including sub-consultant invoices and supporting documents. o Maintain accurate documentation for billing customers and audits. o Assist in daily, monthly, and annual activities, including generating financial reports, developing budgets, preparing taxes and assisting with audits and resolving discrepancies. o Speaking with vendors and suppliers to ensure changes are accurate and payments are received in a timely manner. o Communicating with clients to discuss account statuses, changes, or discrepancies. o Handle general ledger bookkeeping where necessary.
• Technical skills - knowledge of technology/office equipment and willingness to learn new information systems and software; proficiency in the use of QuickBooks, computer applications and MS Office Suite (e.g., Excel, PowerPoint, Word). Assist with entry and maintenance of data into Excel-based business and financial reports.
• Administrative support - directly support senior leadership and other assigned management positions, including calendar management/scheduling of appointments, entering payables, researching accounts receivable, filing, answering phones and back up other departments as needed.
• Business skills - display a working knowledge of office practices and procedures.
• Problem solving - gather and analyze information to identify and resolve problems in a timely manner.
• Customer service - satisfy customer needs by providing and delivering professional, helpful, and high-quality service and assistance.
• Planning/Organizing - prioritize and plan work activities using realistic action plans.
• Verbal/written communication skills - proofread/review correspondence for accuracy and completeness.
• Establish a work environment that creates positive communication between supervisors and employees and assimilates new employees to the company’s culture, values and mission.
• Ensure compliance with all pertinent regulations and operating standards.
• Other duties as assigned.

Qualifications

• High School Diploma or Equivalent.
• Associate’s degree in accounting, finance or related field preferred.
• Demonstrated computer skills with experience in Microsoft Suite
• Experience in accounts payable and receivable.
• Experience with QuickBooks preferred.
• Experience with government contracts a plus.
• Security Requirement: This position requires the ability to gain and maintain a security clearance thus meeting eligibility requirements for access to classified information. US Citizenship required.

Physical Requirements

• This position constantly requires working in an office setting; operating a computer; operating other office productivity machinery, such as a calculator, copy machine, and computer printer.
• The person in this position frequently communicates with customers, superiors and colleagues and must be able to convey complex ideas and solutions. Must be able to exchange accurate information in a clear and concise manner and fluent in English.
• Able to constantly remain in a stationary position, often standing or sitting for prolonged periods.
• Occasionally required to move about to accomplish tasks.
• Frequently bending to file documents and records.
• Able to constantly assess the accuracy, neatness and thoroughness of the work assigned.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising workflow and efficiency.

*This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Quanterion Solutions Inc. is an Equal Opportunity / Affirmative Action Employer. M/F/D/V

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Utica, NY 13502 (Required)

Work Location: In person